Appendix 4

1. Attendance:

Chairperson: Darryl Stuart

Members: Marcus Haggeney, Koos Grobbelaar, Stella Roux Devillas

Observers: John Claude Webber, Ruth Wilson, Alex Nagorski, Tom Miklousic, Sabu Ichiyoshi

2. Minutes of Previous Meeting.

Subcommittee and Plenary Minutes published for the 1998 CIA Conference and Plenary Meeting were accepted.

3. Actions from Previous Meeting.

a. Purchase 1000 CIA patches - deferred to 1999 by Logo and Products WG

b. Review status of WAG WG - completed see agenda item 12.2

c. Review event sanction process and EPAS - completed see agenda item 12.3

d. Review process for administration of Sporting Badges - completed see recommendations of Logo and Products WG

4. Working Group Reports

a. Logo and Products see Attachment 1.

b. WAG see Attachment 2

c. LTA Education WG see Attachment 3

d. EPAS See Attachment 4

5. Summary of WG Recommendations to Plenary

a. Logo and Products WG:

Motion 1 "That the CIA approve expenditure on CIA merchandise

CIA Patches 1000- $2000

CIA Medals and Certificates 10 sets- $300

FAI Medals and Certificates 3 sets- $150

CIA Silk scarves 120- $2,000"

b. LTA Education WG:

Motion 2 "That the CIA approve expenditure for CIA pilot information brochure $500 "

Motion 3 "That the Bureau schedule a period of not less than 3 hours during each Annual Conference for public relations, education or open forum discussions "

It is suggested this period be allocated from 1400 to 1700 on the day before the Plenary,

c. EPAS

Motion 4 "That the CIA Event Contract is redrafted by EPAS to consider the following issues:

- ensuring that event organisers are able to understand the purpose and implications of the contract

- the requirement and timing for a deposit in addition to event sanction fees

- the identification and use of mandatory and negotiable clauses

- the use of different standard contracts for World Championships, Gordon Bennett events, and other Category I or Premier Sporting events "

Motion 5 "That the CIA transfer all FAI rights for sanctioned events to be staged in 1999 to the event organisers"

6. General Business

a. It was proposed by the Scoring WG of the Rules SC that EPAS assume responsibility for the maintenance of the CIA Approved Event Directors List. Applications should be sent to EPAS who will confirm that candidates satisfy the approval criteria. The list and the approval criteria will be reviewed annually by the Scoring WG with any amendments in criteria submitted to the Plenary for approval.

Action by EPAS.

b. Plenary Agenda Item 12. 1.

Motion 6 "That the CIA document distributed as Appendix 5 to the agenda, drafted by Alex Nagorski from work completed by Thomas Hora, be adopted as a CIA Advisory Document"

c. Plenary Agenda Item 12.2 See agenda Appendix 6.

Motion 7 That the WAG WG revert to its original status as an established CIA WG under Internal Regulation 6 4.

d. Plenary Agenda Item 12.3

Motion 8 "That EPAS be reconstituted as a CIA Subcommittee as described in Appendix 7 of the Plenary Agenda, and that IR 6 3.7 as published in the Appendix be adopted for this Subcommittee "

e. Plenary Agenda Item 12.4

The World Ranking list proposed was discussed only as a public relations and media tool. The Subcommittee agreed that a ranking list would be a valuable way of promoting the sport and individual pilots. The list is not proposed for use in any event selection or qualification procedure.

Motion 9 " That the Scoring WG develop qualifying criteria and a scoring formula for an AX world ranking list of international pilots. This list should be developed as soon as possible and will be published on the Internet. This trial ranking system should be presented to the plenary for discussion and approval in March 2000 ".

f Plenary Agenda Item 12.5

Motion 10 "That the Internet Policy and Guidelines described in Appendix 9 to the Plenary Agenda are adopted as a CIA Advisory Document.

g. Plenary Agenda Item 12.6 See Appendix 10

The subcommittee the discussed the merits of an award to recognise the promotion of sport ballooning. However it is not within the power of the CIA to create a new award. The subcommittee will liase with the FAI PR Committee to establish a FAI award to recognise achievement in the promotion of sport ballooning.

Action by new Media WG.

h. Plenary Agenda Item 12.7 - See Attachment 11.

The Subcommittee has withdrawn this item. In lieu the subcommittee has established as new Working Group called the Media WG. The duties and powers and composition of this WG are detailed in Attachment 5.

g. Subcommittee Tasks for 1999.

The subcommittee has agreed that the highest priority tasks for 1999 are to

- promote the CIA and sport ballooning through cross promotions from the RTW flight attempts,

- identify new opportunities for sport ballooning competitions within existing multidiscipline games or events e.g. World Masters Games.

In addition the Subcommittee recognised the importance of existing awards such as the Montgolfier Diplomas. All delegates are encouraged to nominate pilots whose achievements may deserve this recognition.

7. Subcommittee and Working Group Membership in 1999.

PRD SC Chairperson Darryl Stuart (Australia)

Logo and Products WG Chairperson --- Koos Grobbelaar (South Africa)

LTA Education WG Chairperson --- Marcus Haggeney (Germany)

Media WG Chairperson --- Kirk Thomas (UK)

Martine Besnainou (France)
Rutger Coucke (Netherlands)

LTA Education WG Members

Thomas Hora (Germany)
Tina Reeves (USA)
Alex Nagorski (Canada)
Martine Besnainou (France)

Media WG Members

Ruth Wilson
TBA

EPAS SC Chairperson --- Alex Nagorski (Canada)

Event Development and Assistance WG Chairperson --- Stella Roux Devillas (France)

Event Standard and Evaluation WG Chairperson --- Les Purfield (UK)

Event Development and Assistance WG Members --- TBA

Event Standard and Evaluation WG Members --- TBA

1. Logo and Products WG Report

2. WAG WG Report

3. LTA Education WG Report

4. EPAS Report

5. New Internal Regulations for the Public relations and Development Subcommittee

6. Motion to establish a Competitors Committee

Attendance D. STUART (Chairman)

M. BESNAINOU
K.GROBBELAAR

T'he following decisions were taken for ratification by CIA Plenary

1. That the following product orders be placed :

PRODUCT QUANTITY COST

CIA Patches 1000 US$ - 2000

CIA Event Medals 10 Sets

Certificate Seals (Gold) 100 - US$ 100

CIA Ladies silk Scarves 120 - US$ 2000

2. That a half or quarter page advert be carried in the CIA Newsletter listing the various products and prices together with an order form to promote sales.

Also, to investigate the inclusion of a similar advert and order form on the CIA Web pages.

3. The product pack to be forwarded to event organisers of CIA Sanctioned events will comprise the following:

- CIA Patches

(Premier Sporting / Fiesta - 50 Patches)

(Category 1 event - 100 Patches)

(World Championship / World Air Games - 200 Patches)

- Medal set (not Premier Fiesta event)

- 10 Diplomas

- Flags (to be returned after event)

- Recording of anthem (to be returned after event)

- Statement of protocol for the use of the CIA logo, flags and anthem).

PRESENT

5. EVENT DIRECTOR SELECTION PROCESS

The Chairman explained that he has received 3 applications for the position of AX Championship Event Director - M. de Bruijn (NED), M. Kakuda (JAP) and L. Purfield (GBR). Ballooning CVs of the 3 candidates to be handed to delegates who would then be asked to select a director by secret ballot.

Spain requested that a condition of acceptance should be the ability to be the director of two test events in June 1999 and June 2000 as well as the main event in June 2001.

The AA/AM WG and the BX WG would be asked to nominate event directors for the Airship and Gas Balloon Championships.

6. AX CHAMPIONSHIP FORMAT After considerable discussion it was decided that:

a) CIA would attempt to ensure the highest possible standard of AX event for the WAG, and that there would be no other world or continental event held in the same year.

b) The FAI and FAE would work to revise entry the fees in line with CIA expectations and which would assist in ensuring the presence of the best competition pilots for the event.

c) The French would withdraw their bid for a WC in 200 1, and switch to 2002 should the CIA calendar be changed.

d) The motions to the Plenary - (a) change of calendar, (b) adoption of New Competition Format and (c) Competitor Selection Process - should proceed as proposed.

7. FAI - 2001 ECO JOINT VENTURE

Jean-Claude Weber explained that he wished the request for a contribution to the Joint Venture be included in Agenda Item 12.7 rather than 13 as it related to the Media initiative. This was agreed.

8. NEW COMPETITION FORMAT

Les Purfield explained that the AX WG had accepted the principals of the New Competition Format, and were studying the necessary rule changes to permit a trial at the Mobilux Trophy in August 1999 in Luxembourg.

LTA EDUCATION GROUP - REPORT ON MEETING

1. Achievements 1998

Youth Camp

Guidelines to Organising Ballooning Youth Camps (CIA Advisory Document)

Internet

Policy, Guidelines, Web page re-launch

Continue Internet work (Alex)

Put LTA WG on Web – names, achievements, work in progress (Martine)

‘Sell’ CIA to competitors/observers (Markus) leaflet explaining CIA input and service for competitive events (rules, officials, etc.)

• first version ready for WHABC Austria ’99
  
• second version, also addressing media

Build a web page for LTA educational resources (a database) (Alex)

$500 for CIA Leaflet

Marcus Haggeney – Chairman) (GER)
Martine Besnainou (FRA)
Thomas Hora (GER)
Alex Nagorski (CAN)
Tina Reeves (USA)

REPORT FROM EPAS

ACTION: Completed review of all sanction applications (20)

MOTIONS: That EPAS redraft the FAI/CIA Event Contract to address the following concerns:

1. Requirement for a deposit as well as a sanction fee

2. Lack of understanding by organiser of the purpose and implications of the contract

3. Need for mandatory and optional clauses

4. Different standard contracts for World, Continental, Gordon Bennett and other Category one or Premier Sporting Events

4. Use of logo:

CIA transfers all rights for event sanction applications for events conducted in 1999

The following statement of purpose was approved by the CIA in March 1994

To promote the work of the FAI/CIA and the sport of ballooning

Amongst balloonists
Amongst the general public.

To assist any NAC wishing to hold a sanctioned event.

In March 1999 the CIA Plenary revised the Subcommittee structure by adding a new Media WG, and removing EPAS. The purpose of the subcommittee was amended to:

To promote the work of the FAI/CIA and develop the sport of ballooning amongst balloonists and the general public.

(Duties and Powers)

The PRD duties include those duties delegated to the individual WG and specifically:

1. To distribute ballooning information to balloonists and the general public.
2. Develop media contacts in the press, TV, radio and the internet.
3. Create and support opportunities for the development of new opportunities for sport ballooning.
4. Liaison with the FAI Public Relations Committee
5. Perform any other PR or development tasks as required by the CIA President, Bureau, or Plenary session

The Committee was established by the CIA in 1992 for an unlimited period of time. The Committee may be disestablished by the CIA Plenary Meeting by a two thirds majority vote.

1. Members. The Committee shall be composed of the following voting members

• the SC Chairperson proposed by the Committee and nominated by the CIA Plenary Session, and elected by the CIA Plenary Session
• up to four other members, including the Chairpersons of the Committee's established WG. Approved in 'toto" by the CIA, each Chairperson representing the consensus of their WG members at the SC meeting.

2. Working Groups. Working Groups established by the Committee in accordance with the CIA IR 6,2.3, shall have a maximum of five voting members each, including the WG Chairman who is proposed by the WG members and reports to the PRD SC Chairperson at the SC meeting.

There are currently three WG, assigned their respective responsibilities by the PRD Chairperson in accordance with the SC mission and responsibilities defined in 6.3.4. 1.

• Media WG
• LTA Education WG
• Logo and Products WG

Approved procedures are as laid down in paragraph 6.2 of the IR.

6.3.4.5.1 Mission and Responsibilities

The following statement of purpose was approved by the CIA in March 1999

To establish and maintain relationships with event organisers, pilots and the media to promote sport ballooning

(Duties and Powers)

• to establish a database of ballooning publications and media contacts in the press, TV, radio and internet.
• to promote and assist in the provision of media coverage for CIA sanctioned events.
• develop media support for event organisers and publish new material about ballooning
• consult with event organisers and pilots on media initiatives

6.3.4.5.2 Duration and Disestablishment

The Media WG, responsible only to the PRD SC Chairperson and under his overall authority (IR 6.2.3) was established for an unlimited period of time in 1999. The Media WG may be disestablished by the PRD SC.

6.3.4.5.3 Composition

The WG consists of a Chairperson and a maximum of four members. One member should be a representative of those pilots likely to be involved in media initiatives.

6.3.4.5.4 Procedures

Approved procedures are laid down in IR 6.2

6.3.4.6.1 Mission and Responsibilities

The following statement of purpose was approved by the CIA in March 1999

To devise and operate a program for logo use and the sales of CIA merchandise.

(Duties and Powers)

• maintain the CIA logo and protocols for its use.
• develop and distribute CIA merchandise
• ensure all CIA sanctioned events are provided protocol and merchandise materials >
• administer the CIA program for Proficiency Certificates and Sporting Badges.

6.3.4.6.2 Duration and Disestablishment

The Logo and Products WG, responsible only to the PRD SC Chairperson and under his overall authority (IR 6.2.3) was established for an unlimited period of time in 1999. The Log and Products WG may be disestablished by the PRD SC.

The WG consists of a Chairperson and a maximum of four members.

Approved procedures are laid down in IR 6.2

6.3.4.7.1 Mission and Responsibilities

The following statement of purpose was approved by the CIA in March 1999

To disseminate knowledge of all forms of lighter than air flight for current and potential future sport balloonists.

(Duties and Powers)

• to assist he CIA in establishing policy for education matters
• to develop and publish educational material in print and on the CIA internet site
• to encourage participation in aerostation
• liaison with the FAI Aerospace Education Commission
• maintain and expand CIA Internet facilities

The LTA Education WG, responsible only to the PRD SC Chairperson and under his overall authority (IR 6.2.3) was established for an unlimited period of time in 1999, The LTA Education WG may be disestablished by the PRD SC.

The WG consists of a Chairperson and a maximum of four members.

Approved procedures are laid down in IR 6.2

Motion to establish the Competitors Committee

The CIA Plenary Meeting approves a motion to establish a Competitors Committee (IR 6. 1).

The purposes of the Competitors Committee are:

1. The CC is set up to represent the interests of competitors within the FAI/C[A,
2. Provide a forum for competitive pilots to discuss and make proposals regarding all issues related to competitions.
3. A member will act in his own capacity as competitor and not as representative of his country.

The CC was established in 1999 for an unlimited period of time. The committee may be disestablished by the CIA plenary meeting by a two thirds majority vote of delegates present or represented.

The CC will be composed out of the top competitive pilots of the World. To be eligible, a member must have competed at least once in a World or Continental Championship or WAG. The CC will have approximately 21 members. Initially the CC will consist of two Competitors of the France, Germany, UK and USA and one member of other countries until approximately 21 members are together.

The CC will meet by modern technology (Internet, Email or any other means).

End of Motion.

Rationale

The past and especially the last Continental Championship gave rise to the necessity and desire of competitors to have a better representation of their interests. It is felt that the structure of the FAI/CIA needs a direct representation of competitors.

Present Status

Prominent competitors from around the world were addressed and expressed their interest in joining the CC. The list of initial members shows the composition of the CC at the time of the annual FAI/CIA meeting in Lausanne 1999. The list is based on the principles laid out above and indicates reactions of competitors to this initiative. The initiative has been discussed in the Bureau meetings in June and again August 1998. In October 1998 a detailed proposal was sent out to the Bureau members. For reasons unknown to the proposer the initiative was despite these actions not put on agenda.

Proposer of the Motion.
Mathijs R. de Bruijn
Delegate for the Netherlands
Lausanne March 1999

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