FÉDÉRATION AÉRONAUTIQUE INTERNATIONALE
FAI BALLOONING COMMISSION (CIA)

ANNUAL CONFERENCE - Thessaloniki, Greece, March 2000

Appendix 5b

Event Planning and Advisory Service

Meetings and Surveys

• EPAS report was in Autumn issue of CIA Newsletter
• Sessions held at:
• 14th World Hot Air Championship in Bad Waltersdorf, Austria
• 43rd Coupe Aéronautique Gordon Bennett in Albuquerque, USA

• Excellent way of bringing the CIA to the membership
• The ballooning community appreciated seeing and hearing the CIA Bureau and Subcommittees
• Over 300 attended the Worlds session

• Some very good dialogue and information exchanged
• Prior organisation, advertising and timing is critical to getting good attendance.
• "Encouraged people to work with Delegates to bring forth proposals to the Plenary"

• Organise a session at CIA Sanctioned events
• Plan, schedule and publish session agenda before event
• Should be organised and chaired by host countries CIA Delegate
• Take minutes and send them to all involved

• Conducted at:
• 14th World Hot Air Championship in Bad Waltersdorf, Austria
• 43rd Coupe Aéronautique Gordon Bennett in Albuquerque, USA
• Event questionnaire at the:
• Mobilux Trophy 99, Luxembourg

• Evaluation forms passed out near the end of the event
• Very good return rate
• Valuable information collected
• Allowed participants to express their views about the event and be listened to 

• Should be done at all CIA sanctioned events
• Give evaluations out a flight briefings and collect them as soon as possible
• Analyse results and distribute to organisers, officials and publish on CIA Web site.
• Work with organisers to understand the results and implement suggestions

• Formal event debriefings were held at the:
• 14th World Hot Air Championship in Bad Waltersdorf, Austria
• 43rd Coupe Aéronautique Gordon Bennett in Albuquerque, USA

• Chaired by the Jury President
• Held after the completion of both events
• Good feedback from competitors and officials
• Open discussion of good points and problems.
• Some good suggestions were made

• 17 out of 20 Gordon Bennett teams attended
• Competitors and officials appreciated being able to provide feedback on the event

• Plan, schedule and advertise the debriefing before the event and announce several times near the end of the event
• Make it open to pilots, officials and organisers
• Make sure information reaches CIA Subcommittees and Working Groups

• Lots of work to organise and run
• Need to work closely with host countries Delgate
• All of the EPAS initiatives were appreciated
• Need to summarize and report on discussions, suggestions and results
• Meaningful information needs to reach organisers, CIA Bureau and Subcommittees
• At sanctioned events we will request that the organiser will schedule and advertise
  • CIA Question and Answer Session
  • Event Evaluations
  • Event Debriefing
• The information collected will be analyzed and distributed to those involved

Back to the Minutes of the meeting.

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