1 The Observer subcommittee convened the 1^st March 2001 present:
Rutger Coucke - Chairman
Martine Besnainou - Member
Esa Pakarinen - Member
Aurimas Vengrys.- Observer
Arn6st Hoenig - Observer
Vladimir Kamaukhov - Observer

Apology of absence received from:
Lorena Morlini - Member
Sheona Webster - Member

2 The Observer Handbook

The Observer Subcommittee revised the Observer Handbook besides editorial changes the following has been adapted:

• The use of GPS by observers for measurements has been mentioned. Detailed instructions will be developed in the coming year.
• On subject of Insurance the following paragraphs:
  It is advisable to inquire whether the organiser and/or competitors provide sufficient insurance. If you want to be sure in any case, provide yourself with your proper insurance, considering also conditions applied by your own National Health Care Service with respect to the Country where the competition take place.

• The new AX MER Sunset rule has been incorporated.

• A guideline for the proper use of the Observer Report Sheet has been incorporated.

3 Observer Evaluation Report

An Observer Evaluation Report has been included as an appendix in the Observer Handbook.

The Scoring Working Group is requested to mention this report in the Competition Operation Handbook that it will be used by debriefers.

4 Invitation Policy:

During last Plenary meeting, Observer SC has been requested to review Invitation Policy. The Observer SC request the Plenary to approve the attached Invitation Policy document.

5 Observer SC proposed the following composition for the coming year:

Rutger Coucke (NED) - Chairman
Martine Besnainou (FRA) Member
Esa Pakarinen (FIN) Member
Sheona Webster (AUS) Member
Lorena Morlini (ITL) Member
Aurimas Vengrys (LIT) - Trainee

Observers for CIA Category One AX events should be selected according to following process:

The Chief Observer of an event, at the request of the Organiser, shall request the National Chief Observers of an eligible NAC to nominate observers for the event using this guidelines:

1. The Chief Observer of an event shall request a National Chief Observer to nominate a minimum of 2 observers. The Chief Observer of an Event may invite 20 % of the Observers of his own choice.
2. If there is not currently appointed Chief Observer in the Nation, then the CIA Delegate shall perform the duties of Chief Observer and nominate the observers.

• The Chief Observer of the event should begin the request process minimum 6 months prior to the event.
• If the event has been sanctioned in the same year, he should send the application in March of that year.

3. It is strongly advice to set an appropriate deadline by which the Nationals Chiefs Observers must respond.
4. When the choice to select an observer is between one listed and one not listed in the Registry of International Observers, preference should be given to the Registered Observers.
5. An invitation may be issued directly to the individual observer if the National Chief Observer has not responded before the dead line.

END 

Name of Event: Date:

Category:

Observer: Debriefer:

• Debriefers will be asked to fill in the report at the debriefing
• The report will be collected by the Chief Observer of the Event
• The report will be sent to and kept by the Registrar
• Access will be given to organisers and national Chief Observers
• Observers will have access to their own evaluation