In these minutes:    the results of voting (motions and elections) are shown in italics on a separate line

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CIA OFFICERS, DELEGATES, ALTERNATE DELEGATES, SUBCOMMITTEE
MEMBERS, WORKING GROUP MEMBERS AND OBSERVERS
attending the Annual Conference in Bern, Switzerland, 2001

Total 32 votes

GRAND TOTAL = 72 + 14 SOCIAL = 86

CIA President, Jean-Claude Weber, welcomed Delegates and thanked Subcommittee and Working Group members for their work during the past year.

He then welcomed guests – FAI Executive Directors Don Koranda and Bob Clipsham, FAI Secretary General Max Bishop and Swiss Aero Club President Felix Kiser – and passed on an apology for absence from the FIA President, Wolfgang Weinreich.

The Swiss Aero Club President Felix Kiser then welcomed participants and guests and the CIA President replied, congratulating the Aero Club on their 100^th anniversary.

The Plenary Meeting then commenced with the playing of the FAI Anthem followed by a moment of silence in respect of the following recently departed members of the ballooning community:

Freddy Meuleman (Belgium) and Gerry Turnbull (Great Britain)

Apologies for absence were received from:

Argentina, Sandor Hidas and B. Meszaros (HUN), M. Klingberg (NOR), Mrs. D. Robertson (GBR), Ms. S. Webster (AUS) and A. Westworth (RSA)

The Secretary called the roll and established that there were 27 voting members present plus 4 valid Proxies (Argentina to Brazil, Hungary to Lithuania, Norway to Sweden and South Africa to Netherlands) making 31 votes in total, being sufficient for a Quorum (IR 3.2.3).

Delegates were reminded that the agenda order would be established by the President (IR 3.6.1).
The Chair announced that Agenda items 19 and 20 would be taken on the afternoon of Friday 2^nd March and that the order of Agenda items 19 and 20 would be reversed.

Delegates were reminded of the procedures in respect of:
Motions (IR 3.7)
Rules of Debate (IR 3.8)

Max Bishop (FAI) and Cosette Mast (FAI) were nominated as the Counting Committee (IR 3.11.4)

The Delegates were reminded of the CIA Policy Documents in force for the meeting.

None proposed

The number of votes required to achieve an Absolute Majority was declared as 16.

The Chair announced that the Absolute Majority would only be changed as a result of Delegates arriving late or departing early who formally notify the Chair.

The Chair announced that the procedure to be adopted for the nomination and election of the Vice Presidents would be as set out in the CIA Internal Regulations.

The Chair proposed the adoption of the minutes of the 2000 Plenary Meeting.

The Chair reported on the actions taken by the Bureau in the previous 12 months.

Mr. Max Bishop (FAI) gave a short report on FAI activities in 2000 and the business of the 2000 FAI General Conference and drew participants attention to the major changes taking place within FAI which include:

• Abolition of Council and the Establishment of the Executive Board
• Review of subscriptions and financial resources
• The election of a new President – Wolfgang Weinreich from Germany
• Details of FAI TV programmes on various aviation sports (including Ballooning) produced in 2000

Executive Board member Don Clipsham (CAN) added some comments about the new Executive Board

Replying to a comment from Mathijs de Bruijn (NED) regarding TV programme quality, Max Bishop stated that FAI had no connection with the Eurosport aviation programmes referred to.

The Delegates from the countries in attendance presented their reports to the meeting.

Hans Akerstedt (SWE) reported on the work of the Jury Board and proposed the following motions:

MOTION 1 RE-TESTING

MOTION 2 NEW JURORS

The Jury Board recommends the approval of the following new jurors at Entry Level:
Johann Furstner (AUT), Salvator Haim (BRA), Vladimir Karnaukov, (UKR), Derry Moore (GBR), David Rapp (USA)(also BX qualified), Stella Roux Devillas (FRA).

MOTION 3 UPGRADING OF JURORS

The Jury Board recommends upgrading of the following jurors:
Bengt Stener (SWE) to Intermediate Level
Jakob Burkard (SUI) to Senior Level
Alex Nagorski (CAN) to Senior level

MOTION 4 BX JUROR

The Jury Board recommends approval of Masashi Kakuda (JPN) for BX events

All Jurors mentioned in the above Motions 1 – 4 have passed all required tests and have shown they fulfil the requirements. A list of all jurors is included in Attachment 1

MOTION 5 JURY HANDBOOK

Rutger Coucke reported on the work of the Observer Subcommittee and proposed the following motions:

MOTION 2 OBSERVER EVALUATION REPORT

MOTION 3 OBSERVER INVITATION POLICY

Pat Brake (USA) reported on the work of the PR and Development Subcommittee and proposed the following motions:

MOTION 1 CIA LOGO

MOTION 2 CIA BROCHURE AND CD

MOTION 3 CIA FLAGS

On a motion from the Chair the Report was approved unanimously

18. REPORT OF THE EVENT PLANNING AND ADVISORY SERVICE Appendix 5

Alex Nagorski (CAN) reported on the work of the Event Planning and Advisory Service and proposed the following motions:

MOTION 1 FIRST CATEGORY EVENT SANCTION PROCEDURES

MOTION 2 SPORTING EVENT SANCTION PROCEDURES

Recommended acceptance of the Sporting Event Sanction procedures as published on the web

MOTION 3 SANCTION BIDDING TIMETABLE

Recommended that ‘Intentions to bid for a world or continental championship will only be accepted up to the end of the Plenary meeting one year prior to when the sanction applications can be approved’.

After discussion this motion was withdrawn

MOTION 4 EVENT SANCTION FEES

Recommended acceptance of standard Sanction Fees for all CIA Events (see Appendix 5)

After discussion the Chair proposed the motion be amended to read: ‘The recommended fee structure for CIA sanctioned event be: …’

MOTION 5 TRACKING WORKING GROUP

MOTION 6 SANCTION APPLICATION INFORMATION

In discussion it was pointed out that the FAI/CIA Web Publication Policy Document specifically forbids the publication of financial information in cases such as this.

Karl Stefan (USA), reported on the work of the Records Review Subcommittee and proposed the following motions:

MOTION 1 REGISTER OF NOTABLE FLIGHTS

There followed some discussion concerning the importance of verifying entries before their inclusion in the register

MOTION 2 RECORD CLAIM TIME EXTENSIONS

After discussion the original motion was withdrawn and replace with the following:

Bengt Stener (SWE) reported on the work of the Safety Subcommittee and proposed the following motion:

MOTION SAFETY OFFICER QUALIFICATION LEVELS AND CRITERIA

See Appendix 7 for original motion

Les Purfield (GBR) reported on the work of the Rules Subcommittee and there followed some discussion on the following points:

Doping. Don Cameron (GBR) reminded the Plenary of the current CIA policy on Doping. There was some discussion on where to locate lists of forbidden substances, and Max Bishop (FAI) stated that the Olympic Committees in individual countries had this information.

Les Purfield then proposed the following motions:

MOTION 1 – EVENT RULES

Recommended the rules for the following Category 1 Events be approved subject to the amendments detailed in Appendix 8, item 2. b. (i):

Mobilux Trophy 2001, Luxembourg
Coupe d’Europe and Ladies WC 2001, France
AA World Air Games 2001, Spain
AX World Air Games 2001, Spain
Saga 2001, Japan
Motegi 2001, Japan
45^th Gordon Bennett 2001, Germany
South American Championships 2001, Brazil
Baltic Cup 2001 (Premier Sporting Event), Latvia

MOTION 2 GORDON BENNETT MODEL EVENT RULES

.Motion approved by an absolute majority (1 against)

MOTION 3 ASSISTANCE TO GORDON BENNETT ORGANISERS

MOTION 4 GORDON BENNETT ATC AND IMMIGRATION PERMISSIONS

MOTION 5 AX MODEL EVENT RULES

MOTION 6 BX MODEL EVENT RULES

MOTION 7 SPORTING CODE, SECTION 1, CHAPTER 7

MOTION 8 NOMINATIONS FOR AWARDS

It is proposed that the Bureau will have the right to make nominations for Montgolfier Diplomas and the Santos Dumont Gold Airship Medal prior to the plenary if it considers that a deserving candidate exists who has not been nominated due to oversight.

MOTION 9 DRUGS POLICY

RSC propose that the CIA restate its policy on drug testing for the World Air Games 2001 (see Appendix 8, item 3 for details).

NOTE: The CIA Policy on drugs was stated verbally by Don Cameron (GBR) at the beginning of this Agenda item.

MOTION 10 CHANGES TO SECTION 1 OF THE SPORTING CODE

23. PICCARD JONES TROPHY

The Chairman announced that the first competitive flight in the test event for this new trophy had just been recorded – from Chateau d’Oex to Zagreb in a hot air balloon by a Swiss pilot.

25. EPAS MINUTE 18, MOTION 4 (CONTINUED)

Recommended the following revised table of Sanction fees be approved:

The recommended fee structure for CIA sanctioned events are:

The Safety SC recommends the following revised paragraph is added to the Safety Officer Handbook:

2.1 QUALIFICATION LEVELS AND CRITERIA

Potential Safety Officers should be selected taking into account:

• Piloting experience on the appropriate type of aerostat
• Experience in national or international competition as a competitor or official
• Technical knowledge of aerostats
• Familiarity with emergency procedures and first aid
• Meteorological expertise
• Ability to use appropriate language(s)

Motion approved by absolute majority (1 abstention)

27. COMPETITORS SUBCOMMITTEE Appendix 9

Uwe Schneider (GER) reported on the work of the Competitor Subcommittee and proposed the following motions:

MOTION 1 WORLD RANKING LIST WORKING GROUP

Recommend the creation of a Working Group to actualise yearly and study further development of the World Ranking List. For details see Appendix 9.

MOTION 2 WORLD AIR GAMES FLIGHT PROGRAMME

Recommended that the WAG hot air balloon competition be run with only one competition flight per day. After some discussion the SC withdrew the motion.

Motion withdrawn

MOTION 3 WEB PAGE LINK

Recommended the installation of a link on the CIA web page to the CSC web page. Alex Nagorski stated that this link had already been set up and that he would make sure that it works in future. Consequently the SC withdrew the motion.

Motion withdrawn

On a motion from the Chair the Report was approved unanimously

a) Srecko Medven (WAG Managing Director) present a report on the overall status of the II WAG

b) Anulfo Gonzalez (ESP) presented a report on the status of the II WAG ballooning events.

In answer to a question from Mat de Bruijn (NED) Max Bishop (FAI) stated that information on banned substances could be found on the IOC Web Site.

Following a question from Salvator Haim(BRA) regarding allocation of places in the AX Championship the delegates decided by the necessary 2/3 majority to accept new business and the following motion was proposed:

MOTION

That should all 101 places available in the AX Championship not be filled by the agreed selection process the surplus places should be allocated to countries not qualifying in any other way.

The World Air Games Working Group then proposed the following motions:

MOTION 1 BX CHAMPIONSHIP

Recommend that the BX Championship should not take place as a result of lack of entries

Motion approved unanimously

MOTION 2 OFFICIALS

Recommend appointment of the following Officials for the WAG Championships:

    Motion approved unanimously

a) Srecko Medven (WAG Managing Director) present a report on the status of the 3^rd WAG bid

b) Neil Robertson (GBR) reported on his visit to Slovenia and proposed the following motion:

MOTION – 3^rd WORLD AIR GAMES

Recommend that the CIA support the bid by Slovenia for a sanction to hold the 3^rd WAG in 2005 in respect of the three ballooning championships.

Motion approved unanimously

30. 28. REPORT THE II WORLD AIR GAMES, SPAIN, 2001 – MOTION (CONTINUED)

‘ That should all 101 places available in the AX Championship not be filled by the agreed selection process the surplus places should be allocated to countries not qualifying in any other way’.

After further discussion the Chairman put the motion to the vote.

Motion failed (8 for, 13 against, 7 abstentions)

31. FAI TECHNICAL COMMISSIONS

1. FAI Medico-Physiological Commission  - Jon Grubbstrom (SWE)  Appendix 11(a)
   Markus Haggeney present the report in the absence of Jon Grubbstrom
   
2. FAI Aerospace Education Commission - Arthur Westworth (RSA)
   No report received
   
3. FAI Environmental Commission  - Alain Poulet (FRA)  Appendix 11(b)
   Markus Haggeney (GER) presented the report on behalf of Alain Poulet
   
4. FAI Simulated Flying Commission - Masashi Kakuda (JPN) Appendix 11(c)
   Masashi Kakuda (JPN) presented his report
   
5. e) Europe Air Sports - Markus Haggeney (GER) Appendix 11(d)
   Markus Haggeney (GER) presented his report

Nominations for Commission representatives for 2001

FAI Medico-Physiological Commission	Jon Grubbstrom (SWE)
FAI Aerospace Education Commission	Enso Cizaro (ITA)
FAI Environmental Commission	Alain Poulet (FRA)
FAI Simulated Flying Commission	Masashi Kakuda (JPN)
Europe Air Sports	Markus Haggeney (GER)

Reports approved and nominees elected unanimously

32. COUPE GORDON BENNETT PROPOSALS Appendix 12

Hans Akerstedt (SWE) proposed the following motions concerning CIA giving assistance to the organisers of the Coupe Gordon Bennett in future.

MOTION 1
The CIA through its delegates should prepare a standard landing form and witness report in the languages of the countries where landings could be foreseen.

MOTION 2
The CIA through its delegates should prepare a standard pamphlet in the languages of the countries whose borders may be crossed by the ground crew during the race. The pamphlet should contain information about the race for the different custom and police authorities. It should also include contact addresses to Aero Clubs and CIA delegates who could assist the participants

MOTION 3
For the 44^th Gordon Bennett in Belgium, the organisers had prepared a very useful handbook containing important national rules for ballooning in each country of the competition area. This handbook should be used as a guide to produce a simplified guide outlining the main differences of the rules for ballooning in the countries to be over flown during the race.

MOTION 4
Live or delayed tracking has been discussed for some time. It has been used successfully during races mainly in the United States but also in Europe. The CIA should seek the means to assist the organisers in the use of tracking equipment for this race. This assistance could be to appoint CIA officials with the responsibility to design the system using available equipment and to operate the system before and during the race.

During discussion the following additional points were added to the motions:

a) CIA’s maximum financial involvement would be CHF 1250 to cover costs for additional tracking equipment and for travel and hotel costs for the CIA official appointed to operate the equipment during the race.

33. THE GREAT ROUND THE WORLD BALLOON RACE Appendix 13

Jean Claude Weber reported on the progress of preparations for The Great Round The World Balloon Race (see Appendix 13)

34. ELECTION OF SUBCOMMITTEE CHAIRMEN

There being no other nominations from the floor the following were elected as Chairmen of the CIA Subcommittees for 2001 by acclamation:

SUBCOMMITTEE	CHAIRMAN
Jury Board	Hans Akerstedt (SWE)
Observer	Rutger Coucke (NED)
PR & Development	Pat Brake (USA)
Record Review	Karl Stefan (USA)
Rules	Les Purfield (GBR)
Safety	Bengt Stener (SWE)
EPAS	Alex Nagorski (CAN)
Competitor	Mathijs de Bruijn (NED)
World Air Games CIA WG	Neil Robertson (GBR)

35. CIA ADMINISTRATION ACCOUNT Appendix 14

The Secretary presented the CIA Administration Account for the Year to 31^st December 2000 and for the year to date 2001.

36. SANCTIONED EVENTS – UPDATE ON PREVIOUSLY SANCTIONED EVENT

Approved unanimously

Approved unanimously subject to appointment of suitable Event Director approved by CIA Bureau

Approved unanimously

Approved unanimously

Approved unanimously

13^TH EUROPEAN HOT AIR BALLOON CHAMPIONSHIPS 2003

Following presentation from the two bidding countries, Lithuania and Ukraine, the delegates voted to award the Sanction for the 13^th European Hot Air Balloon Championships to Lithuania. The chair proposed a vote of thanks to Ukraine for their bid.

Approved unanimously

Approved unanimously

Approved unanimously

38. CHAMPIONSHIPS OPEN FOR PROPOSAL

Neil Robertson indicated that he might have a possible bidder for the World Hot Air Airship Championships 2002, but that it would be dependent upon the Bureau being able to grant a Sanction prior to the 2002 Plenary. After discussion and on a Motion from the UK the Plenary decided that the Bureau should be permitted to grant a Sanction should the bid be satisfactory.

Approved unanimously

NOTE: the potential bidder has subsequently decided that 18 months is insufficient time to plan and execute a World Championship and will consider bidding for the 2004 event.

There was no further interest expressed in any of the other events open for proposals.

39. CIA AWARDS (SANTOS DUMONT GOLD AIRSHIP MEDAL AND MONTGOLFIER DIPLOMAS) Appendix 15

Following the approval of the Rules Subcommittee Motion 8:

It is proposed that the bureau will have the right to make nominations for Montgolfier Diplomas and the Santos Dumont Airship Medal prior to the plenary if it considers that a deserving candidate exists who has not been nominated due to oversight. This is recommended by the working group.

The RSC propose that this proposal be implemented with immediate effect for this year only. Further discussion is required for future policy.

the Chair explained that the Bureau had made a number of nominations for both awards based on the List of Best Performances 2000 produced by Hans Akerstedt (SWE) – See Appendix 15

40. AWARD OF SANTOS DUMONT GOLD AIRSHIP MEDAL

There were three nominations for the Santos Dumont Gold Airship Medal:

• Jacques-Antoine Besnard (SUI)
• Oscar Lindstrom (SWE)
• James Dexter and Michael Kendrick (GBR)

41. AWARD OF MONTGOLFIER DIPLOMAS

Hans Akerstedt, Delegate for Sweden, stated that he had been instructed to withdraw the nomination of Oscar Lindstrom for Contribution to the Sport as a result of his receiving the award for the Santos Dumont Gold Airship Medal for 2000.

There were no nominations for Best Performance – Gas Balloons

There were 3 nominations for Best Performance – Rozier Balloons:

• Kevin Uliassi (USA)
• David Hempleman-Adams (GBR)
• Laurent Lajoye and Christophe Houve (FRA)

There were 3 nominations for Best Performance – Hot Air Balloons:

• Jon Kolba (USA)
• Oscar Lindstrom (SWE)
• Lindsay Muir (GBR)

There were 2 nominations for Contribution to the Sport:

• Albert Cramer (GER)
• Jean Sax (BEL)

42. ABSOLUTE MAJORITY

The Delegate for Greece joined the Meeting, making the number of votes present 32 and the absolute majority 17.

43. FAI AIR SPORTS MEDAL

Max Bishop, on behalf of FAI, awarded FAI Air Sports Medals to:

• Bengt Stener (SWE)
• Yuri Yakutin (RUS) – Medal received by Ukraine on behalf of the absent Russian Delegate.

There were no further nominations from the floor.

44. NOTABLE FLIGHT CERTIFICATES Appendix 16

Anulfo Gonzalez (ESP) was present with his Notable Flight Certificate. No other recipients (see Appendix 16) were present and their Certificates would be passed on by their Delegates.

45. CIA HALL OF FAME

Karl Stefan (USA) was congratulated on being inducted into the CIA Hall of Fame in 2000.

The posthumous inductees for 2000 were brothers Anne-Jean Robert and Marie-Noel Robert of France

The Chairman explained that the CIA Hall of Fame currently had no official home as the Soukup and Thomas Balloon Museum in Mitchell, USA, had recently closed. Although some interest had been received to provide a new home there was no recommendation at the present time. Consequently the Plenary decided that the Hall of Fame should stay within CIA for at least one year, and that the numbers of the Selection Committee should not be increased.

In addition the CIA President (whom has an automatic place) the following were nominated as the members of the Hall of Fame Selection Committee:

• Hans Akerstedt (SWE)
• Sabu Ichiyoshi (JPN)
• Jean Sax (BEL)

Accepted unanimously

46. ELECTION OF CIA OFFICERS

1. President

Jean-Claude Weber (LUX) was elected President by acclamation.

2. 1^st Vice President

Marcus Haggeney (GER). was elected 1^st Vice President by acclamation

3. 2^nd and 3^rd Vice Presidents

There were 4 candidates for the 2 posts – Hans Akerstedt (SWE), Jacob Burkard (SUI), Mark Sullivan (USA) and Robertus Komza (LTU)

Jakob Burkard (SUI) was elected 2^nd Vice President
Hans Akerstedt (SWE) was elected 3^rd Vice President

4. Secretary

Mr. Neil Robertson (GBR) was elected Secretary by acclamation.

47. ELECTION OF SUBCOMMITTEE AND WORKING GROUP MEMBERS

Note: The Presidents of the Subcommittees are listed here for information only - they were elected under 36.

47. ELECTION OF SUBCOMMITTEE AND WORKING GROUP MEMBERS (continued)

48. CASI REPORT Appendix 17

The President, as CIA Representative on CASI, presented his report for 2000 – see Appendix 17

49.1 AX COMPETITION TARGETS

The Chair accepted with thanks and approval of the Plenary an offer from Gerald Sturzlinger (AUT) to provide (up to a maximum value of €1000) 5 new X Targets for AX Competitions in 2001. These will be of the new 10 meter size and incorporate the CIA Logo.

49.2 WORLD AIR GAMES AX INVITATION PROCESS

Having achieved the 2/3 majority vote required to accept a new motion, USA proposed the following:

WAG AX INVITATIONS

Whereas the present WAG invitation process may not bring the desired 101 entrants unless Round 2 is extended indefinitely, it is decided that: After the closing date of April 15, 2001 for Round 2, there will be a Round 3. All countries wishing to send one more competitor will submit their request by April 15, 2001. If the number of countries requesting an extra place is less than or equal to the number available to bring the total to 101, then those countries will receive an extra invitation. If the number of requests is more than the number available, then the names of those countries requesting an extra place will be deposited and names will be picked on a random basis until the total number of entrants equals 101. Entry forms and fees due May 1, 2001.

49.3 AX MODEL EVENT RULES SECTION III

Having achieved the 2/3 majority vote required to accept a new motion, Japan proposed the following:

The CIA will print the Section III of AX-MER every year and ask the Category 1 and other

event organisers to purchase these.

An offer from Netherlands to provide 1000 free copies of Section III was gratefully received by the Plenary.

50. NEXT MEETING

Bids to host the 2002 CIA Annual Conference were received from France (Arc et Senans) and Latvia (Riga).

There followed presentations by both countries.

The Plenary voted by the necessary 2/3 majority to move out of Lausanne and accept the offer from LATVIA to host the next CIA Conference from 6^th to 9^th March 2002.

Following thanks to the Conference organisers, and the Presentation of the FAI Trophy to the Swiss Delegate, Jakob Burkard, the Chairman closed the meeting at 16.20 on Saturday, 3^rd March 2001.

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