In these minutes:    the results of voting (motions and elections) are shown in italics on a separate line

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CIA OFFICERS, DELEGATES, ALTERNATE DELEGATES, SUBCOMMITTEE
MEMBERS, WORKING GROUP MEMBERS AND OBSERVERS
attending the Annual Conference in Riga, Latvia, 2002

Total 29 votes
GRAND TOTAL = 64 + 1 SOCIAL = 65

CIA President, Jean-Claude Weber, welcomed Delegates and thanked Subcommittee and Working Group members for their work during the past year.

He then welcomed guests – FAI President Wolfgang Weinreich, FAI Secretary General Max Bishop and Latvian Aero Club President Viesturs Koziols .

The Latvian Aero Club President Viesturs Koziols then welcomed participants and guests and showed a short video on Latvia.

The FAI President Wolfgang Weinreich introduced himself to participants and welcomed them to the Plenary.

The Plenary Meeting then commenced with the playing of the FAI Anthem followed by a moment of silence in respect of the following recently departed member of the ballooning community:

Diana Robertson (Great Britain)

Apologies for absence were received from:

Esa Pakarinen (FIN); Enzo Cisaro (ITA); Gabriel Mazzini (ARG); Mikall Klingberg (NOR); A. Westworth (RSA)

The Secretary called the roll and established that there were 27 voting members present plus 2 valid Proxies (Norway to Sweden and South Africa to Netherlands) making 29 votes in total, being sufficient for a Quorum (IR 3.2.3).

Delegates were reminded that the agenda order would be established by the President (IR 3.6.1).

Delegates were reminded of the procedures in respect of:
Motions (IR 3.7)
Rules of Debate (IR 3.8)

Max Bishop (FAI) and Cosette Mast (FAI) were nominated as the Counting Committee (IR 3.11.4)

The Delegates were reminded of the CIA Policy Documents in force for the meeting.

None proposed

The number of votes required to achieve an Absolute Majority was declared as 15.

The Chair announced that the procedure to be adopted for the nomination and election of the Vice Presidents would be as set out in the CIA Internal Regulations.

The Chair proposed the adoption of the minutes of the 2001 Plenary Meeting.

The Chair reported on the actions taken by the Bureau in the previous 12 months.

14. FAI GENERAL CONFERENCE

Mr. Max Bishop (FAI) gave a short report on FAI activities in 2001 and the business of the 2001 FAI General Conference. He informed participants that the General Conference in 2003 would mark 100 years of FAI and that big celebrations were planned in Paris in October 2003

The Delegates from the countries in attendance presented their reports to the meeting.

The Chair requested:

a) That Delegates consider using Power Point presentations for future reports
b) That all member countries submit their Annual return of Statistics.

16. REPORT OF THE JURY BOARD - Appendix 2

Hans Akerstedt (SWE) reported on the work of the Jury Board and stated that in future the Jury Board may have to propose Jurors for events whom have not been nominated by Organisers. This could be necessary to ensure that Entry Level Jurors can obtain hands on experience.

On a motion from the Chair the Report was approved unanimously

JURY BOARD MOTIONS to the CIA PLENARY

Motion 1. The Jury Board request the approval of the following new jurors, Entry level:

Adam Barrow, Australia Gary King, USA
Martine Besnainou, France Rudy Paenen, Belgium. Also BX qualified
Pat Brake, USA Zoltán Pálhegyi, Hungary

Motion approved unanimously

Motion 2. The Jury Board request approval of upgrading of the following jurors:

To Intermediate level: Sándor Hidas, Hungary; Alain Poulet, France; Mark Sullivan, USA
To Senior level: Gary Britton, USA

Motion 3. The Jury Board request approval of the following Event Juries for 2002 events.

Motion approved unanimously

17. REPORT OF THE OBSERVER SUBCOMMITTEE - Appendix 3

Rutger Coucke reported on the work of the Observer Subcommittee.

It was stated that the three points outstanding from the 2001 Plenary would be covered with the publication of the updated Observer Handbook later in 2002.

On a motion from the Chair the Report was approved unanimously

OBSERVER SUBCOMMITTE MOTION to the PLENARY

Pat Brake (USA) reported on the work of the PR and Development Subcommittee.

It was agreed that the PR & Dev SC CD of the Sporting Code and other FAI/CIA Policy documents would not be automatically distributed to Delegates as it did not contain the latest versions in every case. It would, however, be made available on demand.

PR AND DEVELOPMENT SUBCOMMITTE MOTION to the PLENARY

19. REPORT OF THE EVENT PLANNING AND ADVISORY SERVICE - Appendix 5

Alex Nagorski (CAN) reported on the work of the Event Planning and Advisory Service.

After discussion it was agreed that pending further study by EPAS into alternatives AX Competition Rules would continue to be issued in booklet form for Category 1 Events for the time being.

EPAS MOTION to the PLENARY

To approve the CIA Sporting Event Sanction Procedures (Category 1 lite) as published on the Web in 2001

20. REPORT OF THE RECORDS REVIEW SUBCOMMITTEE - Appendix 6

Karl Stefan (USA), reported on the work of the Records Review Subcommittee.

Hans Akerstedt (SWE) made a short presentation on his new format Notable Flights Register, and the meeting passed a vote of thanks to Mr. Akerstedt for his outstanding work.

RECORDS REVIEW SUBCOMMITTEE MOTIONS to the PLENARY

Motion 1:

"Change the title of Chapter 1 of the Sporting Code Section 1 from "Scope" to "General" Add paragraph '1.3 CHARGES: Charges levied by NAC's or delegated bodies for championship entrance, record homologation, or Sporting Badge issue must be kept low by subsidy or sponsorship where possible. Charges must in no case exceed the justifiable direct cost of the event concerned"

Motion 2:

Motion approved unanimously

Motion 3:

Motion approved unanimously

Motion 4:

In Sporting Code Section 1, modify Record Claim Form 1 to show the organization that appointed the Official Observer.

Motion 5:

Approve BUDGET FOR 2002. Records Review Subcommittee Expenses have been minimal, but should be set the same as last year's budget.

Motion approved unanimously

Bengt Stener (SWE) reported on the work of the Safety Subcommittee

On a motion from the Chair the Report was approved unanimously

22. REPORT OF THE COMPETITORS SUBCOMMITTEE - Appendix 8

Mathijs de Bruijn started his reported on the work of the Competitors Subcommittee by introducing Gerald Sturzlinger who reported on the work of the World Ranking Working Group and proposed the following motions:

Motion 1

Motion approved unanimously

Motion 2:

Motion approved unanimously as amended above

It was agreed that the Working Group be disbanded for 1 year and the World Ranking List be maintained by two keepers – Gerald Stuerzlinger (AUT) and Uwe Schneider (GER)

Mathijs de Bruijn then gave his report on the Competitors Subcommittee.

There was some discussion on the idea of having a person at International Competitions to represent the views of competitors to the Event Director and visa versa. It was agreed that such a person could be a Steward, and that France would try out the idea at the 2002 World Championships.

The Chair made a general comment that Subcommittee Chairmen should maintain a neutral position when making reports and should not include references of a personal nature.

On a motion from the Chair the Report was approved unanimously

23. REPORT OF THE WORLD AIR GAMES WORKING GROUP - Appendix 9

Neil Robertson (GBR) reported that the only item outstanding from the 2^nd World Air Games in Spain in 2001 was the payment of the Sanction Fee.

Max Bishop (FAI) informed the Plenary that agreement over the payment of Sanctions had bee reached, and that the CIA would receive their fee of CHF 31,150.00 in the next few days.

Wolfgang Weinreich (FAI) told Delegates that he was optimistic that a new style WAG would take place in 2005.

On a motion from the Chair the Report was approved unanimously

24. REPORT OF THE RULES SUBCOMMITTEE - Appendix 10

Les Purfield (GBR) reported on the work of the Rules Subcommittee and there followed some discussion on the following points:

Qualification of Flight Crew/Passengers in sanctioned events. Although there had been some discussion on this rule no general consensus of opinion had been reached by the Subcommittee

AX Rule Books – the Bureau was given authority to handle the printing of AX Rule Books for Sanctioned Hot Air Balloon Championships.

Record Review Subcommittee Motions (Agenda item 19)

Motion 1

Motion approved unanimously

Motion 4

Motion approved unanimously

On a motion from the Chair the Report was approved unanimously

RULES SUBCOMMITTE MOTIONS to the PLENARY

Motion 1 That the rules for the following Category 1 & Sporting Events be approved.

15th World Hot Air Balloon Championship	France
Coupe d’Europe and Ladies WC 2002	France
2002 Motegi International Championship	Japan
46th Gordon Bennett	France
7th America’s Challenge 2002	United States
2nd MOL CUP DEBRECEN Hot Air Balloon International Competition	Hungary

Motion approved unanimously

Motion approved unanimously

Motion approved unanimously

Motion approved unanimously

Motion approved unanimously

Gerald Sturzlinger (AUT) reported on the work of the Special Tracking Working Group, and Markus Haggeney demonstrated how the Tracking of competitors in the 2001 Coupe Gordon Bennett had worked, and how the information recovered had helped with the scoring of the event.

On a motion from the Chair the Report was approved unanimously

Special Tracking Working Group Motion TO THE PLENARY:

That the Plenary approve the Special Tracking Working Group continue their work for the one more year to test the equipment and document their efforts.

Motion approved unanimously

26. FAI TECHNICAL COMMISSIONS

a) FAI Medico-Physiological Commission
John Grubbstrom (SWE) presented his report - Appendix 12(a)

b) FAI Aerospace Education Commission
Written report from Enzo Cisaro (ITA) presented - Appendix 12(b)

c) FAI Environmental Commission Alain Poulet (FRA)
No report received

d) FAI Simulated Flying Commission
Masashi Kakuda (JPN) presented his report

e) Europe Air Sports - Appendix 12(c)
Markus Haggeney (GER) presented his report. Wolfgang Weinreich (FAI) made a Power Point presentation on European Air Space proposals, and Hans Akerstedt (SWE) reported on the recent EAS Meeting in Amsterdam which he attended on behalf of Markus Haggeney.

In answers to questions from the floor, it was stated that under a memorandum of Understanding between FAI and EAS it has been agreed that airspace regulatory matters are to be dealt with by EAS, and that experts from the FAI Commissions should join in directly with EAS (not via Unions) in establishing and protecting air space for sports aviation.

Nominations for Commission representatives for 2002

FAI Medico-Physiological Commission    Alternate	David Bareford (GBR) Jon Grubbstrom (SWE)
FAI Aerospace Education Commission	Enso Cizaro (ITA)
FAI Environmental Commission	Alain Poulet (FRA)
FAI Simulated Flying Commission	Masashi Kakuda (JPN)
Europe Air Sports   Alternate	Markus Haggeney (GER) Hans Akerstedt (SWE)

Reports approved and nominees elected unanimously

27. THE GREAT ROUND THE WORLD BALLOON RACE

The President reported that the project has been on hold for the last 6 months following the withdrawal of the marketing company after the September 11^th attacks. Dubai sponsorship has been lost because the region is currently unsuitable for launching the race. The project has not been abandoned, and the project partner is trying to find a new Marketing Company, although unfortunately the event timing is now slipping behind schedule.

28. ELECTION OF SUBCOMMITTEE CHAIRMEN

There being no other nominations from the floor the following were elected as Chairmen of the CIA Subcommittees for 2002 by acclamation:

SUBCOMMITTEE	CHAIRMAN
Jury Board	Hans Akerstedt (SWE)
Observer	Rutger Coucke (NED)
PR & Development	Pat Brake (USA)
Record Review	Karl Stefan (USA)
Rules	Les Purfield (GBR)
Safety	Bengt Stener (SWE)
EPAS	Alex Nagorski (CAN)
Competitor	Mathijs de Bruijn (NED)
World Air Games CIA WG	Jean Claude Weber (LUX)
Special Tracking WG	Gerald Stuerzlinger

The Secretary presented the CIA Administration Account for the Year to 31^st December 2001 and for the year to date 2002; and the expenses budget for the year to 31^st December 2002.

On a motion from the Chair the Accounts were approved unanimously

30. SANCTIONED EVENTS – UPDATE ON PREVIOUSLY SANCTIONED EVENT

Voting: 15 for, 10 against, 4 abstentions – motion carried by an absolute majority

31. SANCTIONED EVENTS – APPLICATIONS FOR APPROVAL

Approved unanimously

Approved unanimously

Approved unanimously

Approved unanimously

Approved unanimously

Approved unanimously

Approved unanimously

32. CHAMPIONSHIPS OPEN FOR PROPOSAL

Poland indicated a possible bid for the Europeans 2005

There were no nominations for Best Performance –Rozier Balloons

There were 2 nominations for Best Performance – Gas Balloons:

Vincent & Jean-Francois LEYS (FRA)
Astrid Gerhardt (GER)

There were 2 nominations for Best Performance – Hot Air Balloons:

Oscar Lindstrom (SWE)
William Cloninger (USA)

There was 1 nominations for Contribution to the Sport:

Albert Cramer (GER)

There were no nominations for the Santos Dumont Gold Airship Medal:

35. FAI AIR SPORTS MEDAL

Wolfgang Weinreich, on behalf of FAI, awarded FAI Air Sports Medal Certificates to:

Diego Criado del Rey (ESP)
Nikolai Tarassenko (RUS) – Certificate received by the Russian Delegate.
Vladimir Orlov (RUS) - Certificate received by the Russian Delegate
Boris Karakaev (RUS - Certificate received by the Russian Delegate
Monique Orne (SWE) - Certificate received by the Swedish Delegate
Norman Pritchard (GBR) -Certificate received by the UK Delegate
Victor Thorne (GBR) - Certificate received by the UK Delegate

(Medals to be presented when available)

36. CIA HALL OF FAME

Approved unanimously

In addition to the CIA President (whom has an automatic place) the following were nominated as the members of the Hall of Fame Selection Committee for 2002:

Hans Akerstedt (SWE)
Sabu Ichiyoshi (JPN)
Jean Sax (BEL)

Accepted unanimously

37. SANCTIONED EVENTS – UPDATE ON PREVIOUSLY SANCTIONED EVENT (continued)

Event name 13^TH EUROPEAN HOT AIR BALLOON CHAMPIONSHIPS 2003 (continued)

Place and dates Vilnius, Lithuania, August 8^th – 17^th 2003

To be passed to the CIA Bureau after the evaluation of the Pre-Europeans 2002 for decision by 1^st September 2002

Voting: For 25, Against none, Abstentions 4. Vote carried by Absolute Majority

1. President

Jean-Claude Weber (LUX) was elected President by acclamation.

2. 1^st Vice President

There were 2 candidates for the post – Marcus Haggeney (GER) and Hans Akerstedt (SWE),

Marcus Haggeney (GER). was elected 1^st Vice President

3. 2^nd and 3^rd Vice Presidents

There were 3 candidates for the 2 posts –Jacob Burkard (SUI),
Mark Sullivan (USA) and Hans Akerstedt (SWE)

Hans Akerstedt (SWE) was elected 2^nd Vice President
Mark Sullivan (USA) was elected 3^rd Vice President

4. Secretary

Mr. Neil Robertson (GBR) was elected Secretary by acclamation.

Note: The Presidents of the Subcommittees are listed here for information only - they were elected under 36.

40. CASI REPORT

The Chairman, as CIA Representative on CASI, presented his report for 2001.

The minutes of the last CASI meeting are available from the Chairman or Secretary.

42.1 RECORDS REVIEW SUBCOMMITTEE MOTION

Having achieved the 2/3 majority vote required to accept a new motion, the SC proposed the following:

Approved unanimously

42.2 NOTABLE FLIGHTS PUBLICATION

Having achieved the 2/3 majority vote required to accept a new motion, the Chair proposed the following:

43. NEXT MEETING

A bid to host the 2003 CIA Annual Conference was received from France (Isle la Reunion)

The Plenary voted by the necessary 2/3 majority to move out of Lausanne and accept the offer from France to host the next CIA Conference from 5^th to 8^th March 2003 in (Ile de la Réunion).

44. ADJOURNMENT OF MEETING

Following thanks to the Conference organisers, the Chairman closed the meeting at 12.35 on Saturday, 9^th March 2002.

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