In these minutes:    the results of voting (motions and elections) are shown in italics on a separate line

CIA MEETING 2003 – INDEX TO MINUTES

Download ZIP file containing all the minutes, appendices (15), attachments (4)  

CIA OFFICERS, DELEGATES, ALTERNATE DELEGATES, SUBCOMMITTEE
MEMBERS, WORKING GROUP MEMBERS AND OBSERVERS
attending the Annual Conference in Cernay La Ville, France, 2003

                                            Total 26 votes

CIA President, Jean-Claude Weber, welcomed Delegates and thanked Subcommittee and Working Group members for their work during the past year.

He then welcomed guests – FAI President Wolfgang Weinreich, FAI Promotional Manager Jean-Marc Badan and FFA (Fédération Française d’Aérostation) President Jacky Maurice .

The CIA President announced that during the year Neil Robertson had resigned from the post of Secretary for personal reasons and that after a some time a stand in replacement had been found in Les Purfield. Jean-Claude Weber thanked Neil for his work over the years and welcomed Les to the position. It was noted that Neil Robertson has been awarded the FAI Bronze Medal in 2002 for his contributions to the work of FAI.

The Plenary Meeting then commenced with a moment of silence in respect of the following recently departed member of the ballooning community:

        Jonathan Thornton (BRA)

          Apologies for absence were received from:

Max, Bishop, FAI; Sabu Ichiyoshi, Japan; Juraj Brezan, Slovak Republic; Claude Sauber, Luxembourg; Karl Stefan, Records Review SC; Henning Sorensen, Denmark; Enzo Cisaro, Italy; Philippe de Cock, Belgium; Romualdas Bakanauskas, General Manager 2003 European AX Championship, Lithuania; Kristine Vevere and Valts Titaus, Latvia; Michael Klingberg, Norway; and Hong Kong

The Secretary called the roll and established that there were 23 voting members present plus 3 valid Proxies, making 26 votes in total, being sufficient for a Quorum (IR 3.2.3).

5.  PROXIES

Denmark to Sweden.
Hong Kong to Japan.
Slovak Republic to Czech Republic.

        Delegates were reminded that the agenda order would be established by the President (IR 3.6.1).

        Delegates were reminded of the procedures in respect of:
        Motions (IR 3.7)
        Rules of Debate (IR 3.8)

        Jean-Marc Badan (FAI) and Nicole Haggeney (GER) were nominated as the Counting Committee (IR 3.11.4)

        The Delegates were reminded of the CIA Policy Documents in force for the meeting.

        Agenda item 34          FAI Diploma for Outstanding Airmanship – Victor Zagainov
                                         FAI Gold Air Medal – Steve Fossett

The number of votes required to achieve an Absolute Majority was declared as 14.

The number of votes required for a New Motion (2/3 Majority) was declared as 18.

            The Chair announced that the procedure to be adopted for the nomination and election
            of the Vice Presidents would be as set out in the CIA Internal Regulations.

The Netherlands proposed the adoption of the minutes of the 2002 Plenary Meeting, seconded by Switzerland.

        The Chair stated that Subcommittee actions would be taken during the Subcommittee Reports.

        The Chair reported on the actions taken by the Bureau in the previous 12 months.

FAI President Wolfgang Weinreich gave a report on FAI activities in 2002 and the business of the 2002 FAI General Conference.

FAI Promotions Manager Jean-Marc Badan gave a report on the FAI Executive Board Meeting and a presentation on the FAI Strategic Plan:

Proposals for a new Logo and Corporate ID in 2005.
Details of the World Air Games 2005
Details of the FAI Centenary 2005
Details of the next FAI General Conference in October 2003 in Crakow Poland.

          The Delegates from the countries in attendance presented their reports to the meeting.

The Netherlands Delegate asked the President what could be done about the rising cost of insurance. He felt that CIA should inform insurance companies that ballooning is a low risk aviation activity. The President replied that this is exactly where the annual statistics could help by supplying supporting data for such requests.

The President outlined why we require the statistics and that we had a very good return of nearly 60% which is far more than FAI would expect.

The Chair requested that all member countries make an effort to submit their Annual return of Statistics.

Hans Ĺkerstedt (SWE) reported on the work of the Jury Board and recommended that Delegates are asked to review the list of approved CIA jurors to check if jurors from their nations are still active and members in good standing of their NAC's or if they should be removed from the list. - Some delegates have already made this review.

A new version of the CIA Competition Operations Handbook will be published with penalty guidelines

On a motion from the Chair the Report was approved unanimously

11.1 JURY BOARD MOTIONS to the CIA PLENARY

Motion 1. That all Subcommittees should remind their members and other interested parties that new versions of the following documents are available on the web. The Section 1, General Section, FAI Statutes and Bylaws version 2003 are available The Competition Handbook including penalty guidelines will be available in April.

Motion approved unanimously

Motion 2. The Jury Board request the approval of the following new jurors, Entry level:
Alexander Gruber, Austria. David Levin, USA. Danny Sherrill, USA. Ferenc Nádházi, Hungary

Motion approved unanimously

Motion 3. The Jury Board request approval of upgrading of the following jurors:
To Intermediate level: Danny Galbraith, Australia. Bruce Comstock, USA

Motion 4. The Jury Board request approval of the following Event Juries for 2003 events.

Motion 5. That one month before an event, EPAS send the CIA package (medals, diplomas CIA flag and anthems) to the Jury Chairman for the event in question or to the address proposed by the Jury Chairman.

Motion approved unanimously

Motion 6. That version 7/2003 of the Jury Handbook with the following changes are approved:
Change in address for Jury Board members
Correction of printing error in requirements for intermediate and senior levels.
Correction of printing error in appendix F/1. 4
Additional pages: Verification of Elbow task calculation
Benchmark test for scoring software
List of standardized penalty notes on task result sheets

Motion approved unanimously

Motion 7. That Event organisers should inform EPAS about the scoring software that will be used and check with the Scoring WG if that program is of sufficient quality.

Motion approved unanimously

12. REPORT OF THE OBSERVER SUBCOMMITTEE        Appendix 3 (Download MS Word File)

Rutger Coucke reported on the work of the Observer Subcommittee.

It was stated that the Review of the Observer Handbook had been completed, GPS sections will added before end of May and published on the CIA website.

They would also be keeping the registration process for international observers as it is, and carefully follow the development of GPS tracking, logging and scoring in order to define the role of the observers for the future.

On a motion from the Chair the Report was approved unanimously

Pat Brake (USA) reported on the work of the PR and Development Subcommittee.

Due to the introduction of a new FAI logo and Corporate ID in 2005 the work on the previous CIA logo has had to be shelved. The Logo and Product WG will start from this new FAI logo to study the new CIA logo and the design will be presented at the next CIA plenary in 2004.

 

Not all countries have a media representative. The Subcommittee calls upon the delegates present to provide the SC with names and addresses of media representatives of their NAC.

On a motion from the Chair the Report was approved unanimously

13.1 PR AND DEVELOPMENT SUBCOMMITTE MOTION to the PLENARY

The Subcommittee requested approval for the following expenditure in 2003 5 Flags $200 100 Diplomas $100 10 Sets of medals $120 Ribbon 50 m $100 Shipping Costs $400 Total $920

Motion approved unanimously

Alex Nagorski (CAN) reported on the work of the Event Planning and Advisory Service.

Detail review of 13th European Hot Air Balloon Championships plan with the Event Director and organizers representative who attended. Discussed a number of detail event questions from EPAS to address some concerns about the event; Competition facilities, competitor accommodation, Observer issues, officiating team, equipment and budget. Further detail work and planning remains indications are that the overall event is on track.

Detail review of the 3rd European Hot Air Airship Championship in Slovenia. Serious planning and Event Director issues were forcing the organizers to cancel the event. With the active assistance of the BX Working Group, the Slovenian organizer and EPAS discussed the problems, options, how to attract airship competitors, event dates and Event Director. It was agreed that a reasonable option was to postpone the event to 2004 provided the major sponsor was in agreement, which he was. A request will be put forward to the Plenary to postpone the event and detail information is presented in the event checklist

It was agreed with the Jury Board that beginning immediately all material for events will be sent to the Jury President to take to the event personally and give to the appropriate organizer at the event. EPAS will also investigate how much the FAI Office can be involved in helping distribute the material.

Printing and Distribution of AX Section 3 Rules, 400 AX rule books remain from 2002, hopefully they can be used in 2003.

EPAS desperately needs people who would be interested in helping with events. Please contact us to volunteer.

On a motion from the Chair the Report was approved unanimously

15. REPORT OF THE RECORDS REVIEW SUBCOMMITTEE

As no other members of the Records Review Subcommittee were attending the Plenary, Hans Ĺkerstedt (SWE), gave a verbal report on the activities of the Subcommittee during the year.

Hans Ĺkerstedt (SWE) made a short presentation on the Notable Flights Register, and presented the CIA President with the first copy. FAI will distribute the Notable Flights Register to all Delegates within the next 6 weeks.

On a motion from the Chair the Report was approved unanimously

Bengt Stener (SWE) reported on the work of the Safety Subcommittee

We have discussed in detail the flying into clouds at the World Hot Air Balloon Championships. The report from the Safety officer together with the notes from the Event debriefing as well as a "Request to think about Safety at Competition flights" were considered. Individual pilots flew dangerously but met conditions were not unflyable.

In this context the powers of the Safety officer were also discussed. This will be looked into during 2003.

No further action suggested.

Masashi Kakuda presented the Accident Report from the crash in Saga on 4^th November 2002. Video clips were looked through. The weather conditions and the probable causes of the fire were discussed.

It was suggested that the video from the accident could be used in education and at competition events. The recommendations from the investigation will be considered to be introduced in the handbook.

On a motion from the Chair the Report was approved unanimously

16.1 SAFETY SUBCOMMITTEE MOTIONS to the PLENARY

MOTION 1: Each nomination of a Safety officer shall include a C.V. In future, nominations of Safety officers should include a Curriculum Vitae for a person to be considered by the Safety sub-committee. Today, insufficient knowledge of individual skills and suitability makes selection of Safety officers difficult. However, the sub-committee does not feel a list of suitable Safety Officers should be made up; rather a better basic information of each nominee should be made available.

Motion approved unanimously

MOTION 2: That the updated Safety Officer’s Handbook be accepted by the plenary as a CIA Advisory Document.

The updated document is valid from April 2003 and shall be published on the CIA Web.

Motion approved unanimously

17. REPORT OF THE COMPETITORS SUBCOMMITTEE         Appendix 7 (Download MS Word File)

Mathijs de Bruijn (NED) reported on the work of the Competitors Subcommittee.

The Canadian Delegate asked why their nomination for subcommittee membership had not been taken up.

The Chair advised the Canadian Delegate that if they wanted a representative on the subcommittee, they should propose them at the relevant agenda item.

Item 6 : Competitor’s Representative at major Events Unfortunately for practical reasons the envisaged Competitor’s Representative for the World Championship did not materialise. It was noted that there are instances that such a person is necessary and could form a good liaison between the ED and competitors. Therefore: The CSC proposes that a steward for a CIA event may take on the position of a competitors' liaison during the event. (Note Italic sentence is the revised wording voted upon in the plenary) Item 7: ‘to Fly or not to Fly’ It was noted that the item brought up on the Discussion Board did not generate much attention. The CSC concluded that the Competitor’s Representative could form a useful function in advising the ED of the competitors’ opinion in case of disputable Take-Off conditions.

Discussion on the above items could not reach a consensus so the Jury Board was asked to consider the role of a Steward during the coffee break.

The Chair requested the CSC Chairman to also reconsider the CSC decision on Steward representation at events.

After further discussion the Report was tabled until after discussion with interested parties.

Adjournment

17. REPORT OF THE COMPETITORS SUBCOMMITTEE Cont.

Item 6 and 7 response of the Jury Board.

The Jury Board believe that the Stewards role is quite clear in the Sporting Code, and a Steward cannot have 2 functions.

The Jury Board Chairman proposed that items 6 and 7 of the CSC report be withdrawn.

After discussion the CSC Chairman motioned revised wording for Item 6:

" the CSC proposes that a steward for a CIA event may take on the position of a competitors' liaison during the event". MOTION from the Chair: That the proposed amended text is approved and Item 6 remains in the report.

Voting: 17 for, 6 against, 3 abstentions – motion carried by an absolute majority

.

MOTION from the Chair: That Item 7 remains in the CSC report.

Motion approved unanimously

On a motion from the Chair the CSC Report was approved unanimously

18. REPORT OF THE RULES SUBCOMMITTEE            Appendix 8 (Download MS Word File)

Les Purfield (GBR) reported on the work of the Rules Subcommittee:

Item 2e Statutes, By-Laws and Sporting Code-WG summary of recommendations   Appendix 8A (Download MS Word File)

The WG recommend that all Events this year will be run under the 2003 version even if the Event was sanctioned under the previous version.

 

A document will be provided with the Plenary minutes detailing all the recent changes to the Statutes, Bylaws and General Section

 

That the WG requests all CIA SCs to make comments and proposals to change the IR in respect of their SC before the 1st May 2003. A reminder will be sent to SC chairpersons around the 15th April.

Item 3: AXMER Gravity Marker Drop Rule 12.9
The AX-WG recommend to keep rule 12.9 as we have discussed it in depth during the last 4 years and the present wording is the outcome of that work. Vote: 4 in favour, 1 abstention.

This was discussed in the meeting and it was agreed to uphold the AXWG decision. Vote: 3 for, 0 against and 2 abstentions.

After discussion by all interested parties the Delegate from Canada requested a secret ballot.

MOTION from the Chair: To accept the Rules Subcommittee report and recommendation to keep AXMER rule 12.9 in effect as published.

Voting: 17 for, 9 against, 0 abstentions – motion carried by an absolute majority

Item 5 AOB
Availability of Rule books.- As there are some 400 rulebooks still available it was proposed from the Chair that the AXMER’s were not to be updated this year.

Discussion indicated that it would be preferable to have an update and that maybe the existing 2002 rules could be used with a "flyer" update page added. JCW stated that the Plenary should be asked if an update and reprint should be made.

MOTION from the Chair: That the rule books provided by CIA in 2002 are compulsory for use in Category 1 Events, plus an amendment sheet provided by CIA containing the amendments of 2003.

Voting: 12 for, 14 against, 0 abstentions – motion defeated.

If organisers wish to print their own 2003 rules then a copy must be sent to the RSC Chairman and they must also be approved by the Event Jury prior to the start of the event. The 2002 rule books can be used this year if anyone wants them, available from Martine. In all cases, an addendum sheet with 2003 changes, (See CIA Web page) and Section 1&2 should be supplied by Organisers.

On a motion from the Chair the RSC Report was approved unanimously

18.1 RULES SUBCOMMITTEE MOTIONS to the PLENARY

Motion 1         That the rules for the following Category 1 & Sporting Events be approved.

13th European Hot Air Balloon Championship	Lithuania
2003 Motegi International Championship	Japan
47th Gordon Bennett	France
Mobilux Trophy 2003	Luxembourg
Hungarian National Championship	Hungary
Mildura International Championship	Australia

Motion approved unanimously

Motion 2   That the rules for the following Category 1 Events are delegated to the RSC and Bureau for approval. Coupe d’Europe and Ladies World Cup 3rd MOL CUP DEBRECEN Hot Air Balloon International Competition

Motion approved unanimously

Motion 3 That the AA Working Group recommendations (Item 2 a (ii)) be approved.

Motion approved unanimously

Motion 4 That the AX MER rule changes (Item 2.b (ii)) be approved

Motion approved unanimously

Motion 5 That the AX MER for GPS Logger rules (Item 2. b. (iii) are not to be used in World or Continental Championships

Motion approved unanimously

Motion 6 That the Scoring Working Group recommendations (Item 2 d) be approved.

Motion approved unanimously

Motion 7 That the Statutes, By-Laws and Sporting Code-WG recommendations (Item 2.e) be approved

Motion approved unanimously

19. REPORT OF THE WORLD AIR GAMES WORKING GROUP    Appendix 9 (Download MS Word File)

Alex Nagorski (CAN) reported on the work of the WAG Working Group:

The CIA President addressed the meeting regarding the timings required to meet the FAI objectives for the World Air Games

Alex Nagorski (CAN) stated that the CIA Event Dossier is available on the CIA Web site at: www.fai.org/ballooning/wagplan.htm with details requirements planning assumptions and budgets can be downloaded and printed.

Item 3c Competitor Selection, was tabled for discussion during the open CSC report.

On a motion from the Chair the Report was approved unanimously

WAG Item 3c:

The CIA WAG Working Group makes the following recommendation regarding the competitor The 30 AX competitors will be selected on the following basis: Three medal winners from the previous (2001) WAG Remaining 27 be selected one per country based on the top 100 on the World Ranking List (WRL). Any extra places will be selected from the top of the WRL.

CSC Item 3:

The CSC suggests that in events such as the proposed WAG where there is a restricted number of competitors for AX events such that not all NAC’s will be eligible to receive invitation that the following considerations be given to the invitation process: The allocation of slots to NAC’s will be proportional to the NAC’s ranking. This could be determined by performance at the last World Championships or from the NAC ranking in the WRL. Once the allocation of slots to the NAC’s is determined, the NAC’s should still retain control of allocation of those invitations to pilots as they see fit.

The Chair explained that the new format for the WAG does not include NAC’s, however the only differences in the two proposals are that the WAG will invite INDIVIDUALS where as the CSC will invite COUNTRIES.

MOTION from the Chair: To retain Item 3c of the World Air Games WG report.

The Motion was lost unanimously – Item 3c to be removed from the report and the CSC proposal considered in any future WAG selection process

Gerald Stürzlinger (AUT) reported on the work of the Special Tracking Working Group:

We have seen successful uses of GPS logging and also live tracking devices over the last years, at various events ranging from several NAC nationals up to the World Championship 2002 in France with 100 units or the Gordon Bennett 2002 with satellite phone transmissions - live tracking was essential for the organizers following the flight over the gulf of Biscay.

To fulfill our goals we need volunteering people that will take over the following tasks for 2003:

Combine the existing documents of organizational procedures into one, so that the gained experience can be used by following event organizers (support via EPAS).

Define the minimum technical criteria that logging/tracking devices need to have for the different usages, define standard data exchange formats, search for a software that is capable of downloading, checking or even scoring the tracks, as well as processing the raw data ready for publication (aiming at live internet coverage)

Check the implication of GPS logging/tracking devices on the competition rules.

Establish contact to other Sporting Sections for sharing the knowledge about the technical and operational aspects of GPS loggers/trackers.

Motion from the chair to renew the WG's mandate for one year. Motion carried unanimously.

On a motion from the Chair the Report was approved unanimously

21. FAI TECHNICAL COMMISSIONS

a) FAI Medico-Physiological Commission
   John Grubbström (SWE) presented a verbal report

b) FAI Aerospace Education Commission
    No report received

c) FAI Environmental Commission
    No report received – Alain Poulet will stand down and until a replacement is found, this will be covered by the Bureau.

d) FAI Simulated Flying Commission
    Masashi Kakuda (JPN) presented his report

e) Europe Air Sports
    Hans Ĺkerstedt (SWE) reported on the recent EAS Meetings during the year.

The CIA President proposed that expenses for Technical Commissions will be covered by CIA. (this will mainly apply to EAS)

Motion from the Chair that expenses of €600 - €800 are approved for 2003.

Motion approved unanimously

The Chair announced that expenses for EAS meetings in 2002, had been donated by the Delegate from Sweden

Nominations for Commission representatives for 2002

FAI Medico-Physiological Commission	David Bareford (GBR)
Alternate	John Grubbström (SWE)
FAI Aerospace Education Commission	Enso Cizaro (ITA)
FAI Environmental Commission	Bureau, Member TBD
FAI Simulated Flying Commission	Masashi Kakuda (JPN)
Europe Air Sports	Hans Ĺkerstedt (SWE)

Reports approved and nominees elected unanimously

Alex Nagorski (CAN) presented his Motion.

Motion :

The CIA establish a Special Working Group to review the CIA Subcommittee structure and responsibilities in order to recommend an organization that can best meet the needs of the international ballooning community for the future. 

The Working Group is established for one year and must publish its findings and recommendations by December 1, 2003.
Proposed Members of the CIA Special Working Group:

Alex Nagorski (CAN) Chairman
Tom Donnelly (GBR)
Jean Sax (BEL)
Esa Pakarinen (FIN)
Jerzy Czerniawski (POL)
Mark Sullivan (USA)

Motion approved unanimously

22.2 AXMER FOR GPS LOGGERS

Mathijs deBruijn (NED) presented the proposal for the new AXMER for GPS LOGGERS. He requested approval for these rules to be used on a trial basis.

On a motion from the Chair the proposed AXMER for GPS were unanimously approved for further testing and development for scoring and task setting purposes during the next year. (Note: On a recommendation by the RSC, AXMER for GPS are not to be used for World or Continental Championships.)

22.3 WEB PUBLICATION OF COMPETITOR CV’s

Presentations were made by Mathijs deBruijn (NED) and Alex Nagorski (CAN) as to how the WRL would look with Competitor CV’s included.

On a motion from the Chair the Plenary unanimously approved Alex Nagorski and Mathijs Debruijn to continue work on this project and to report to the Plenary next year.

23. ELECTION OF SUBCOMMITTEE CHAIRMEN

There being no other nominations from the floor the following were elected as Chairmen of the CIA Subcommittees for 2003 by acclamation:

SUBCOMMITTEE	CHAIRMAN
Jury Board	Hans Ĺkerstedt (SWE)
Observer	Rutger Coucke (NED)
PR & Development	Pat Brake (USA)
Record Review	Karl Stefan (USA)
Rules	Masashi Kakuda (JPN)
Safety	Bengt Stener (SWE)
EPAS	Alex Nagorski (CAN)
Competitor	Sean Kavanagh (AUS)
WAG Working Group	Jean-Claude Weber (President)
Tracking Working Group	Gerald Stürzlinger (AUT)
CIA Structure Working G roup	Alex Nagorski (CAN).

   24. CIA ADMINISTRATION ACCOUNT and EXPENSES BUDGET      Appendix 11 (Download MS EXCEL File)

The Secretary presented the CIA Administration Account for the Year to 31^st December 2002 and for the year to date 2003; and the expenses budget for the year to 31^st December 2003.

On a motion from the Chair the Accounts were approved unanimously

SECRETARYS MOTIONS to the Plenary

1. That €100 be added to each Sanction Fee to cover the cost of flags not being returned.

After discussion this was modified by Japan and accepted by the Secretary to read:

That €100 be added to each Sanction Fee to cover the cost of flags if they are not being returned, or the Organiser may purchase from the CIA at reasonable cost.

Motion approved unanimously

2. That the Budget for 2003 be approved     Appendix 11A (Download MS Word File)

On a motion from the Chair the Budgets was approved unanimously

25.1 UPDATE ON PREVIOUSLY SANCTIONED EVENTS

Event name	13TH EUROPEAN HOT AIR BALLOON CHAMPIONSHIPS 2003
Place and dates	Vilnius, Lithuania, August 8th – 17th 2003
Type of event	Continental Championship
Event Director	Cornelis Van Helden (NED)
Deputy Director	Masashi Kakuda (JAP)
Safety Officer	Hans Ĺkerstedt (SWE)
Jury President	Neil Robertson (GBR)
Jury Member	Bengt Stener (SWE)
Jury Member	Zoltan Paleghyi (HUN)
Sanction Fee	CHF 2500 Paid
Rules	Approved by the Rules SC
Entry Fee	US $400

Event name	16TH WORLD HOT AIR BALLOON CHAMPIONSHIP MILDURA, AUSTRALIA
Place and dates	Mildura, Victoria, Australia. June 26th - July 3rd 2004
Type of event	World Championship
Event Director	Danny Galbraith (AUS)
Deputy Director	Masashi Kakuda (JAP)
Safety Officer	Simon Fisher (AUS)
Jury President	TBA 2004
Jury Member	TBA 2004
Jury Member	TBA 2004
Sanction Fee	CHF 10,000 Not paid
Rules	TBA 2004
Entry Fee	US $600

Verbal and audio visual report presented by Sean Kavanagh (AUS)

Event Director, Assistant Director and Safety Officer Approved Unanimously

25.2. CATEGORY 1 APPLICATIONS FOR APPROVAL

Event name	47TH COUPE AERONAUTIQUE GORDON BENNETT - 2003
Place and dates	Arc et Senans, France, September 12th - 20th 2003.
Type of event	Special Category 1
Event Director	Mathijs de Bruijn (NED)
Deputy Director	TBA (Bureau Aproval)
Safety Officer	TBA (Bureau Aproval)
Jury President	Jean-Claude Weber (LUX)
Jury Member	Luc Van Geyte (BEL)
Jury Member	Brita Petersen (GER)
Sanction Fee	CHF 1000 Not Paid
Rules	Approved by the Rules SC
Entry Fee	€750

Event name	2003 MOBILUX TROPHY / 2003 WORLD HONDA GRAND PRIX
Place and dates	Bourscheid, Luxembourg, July 23rd – 27th, 2003
Type of event	Category 1
Event Director	Les Purfield (GBR)
Deputy Director	Masashi Kakuda (JAP)
Safety Officer	Jean Sax (BEL)
Jury President	Arno Sieger (GER)
Jury Member	Martine Besnainou (FRA)
Jury Member	John Grubbström (SWE)
Sanction Fee	CHF 1000 paid
Rules	Approved by the Rules SC
Entry Fee	€300

Event name	2003 MOTEGI HOT AIR BALLOON INTERNATIONAL CHAMPIONSHIP and 2003 WORLD HONDA GRAND PRIX/ 2003 JAPAN HONDA GRAND PRIX
Place and dates	Motegi, Japan, 19th - 25th November 2002
Type of event	Category 1
Event Director	Masashi Kakuda (JPN)
Deputy Director	Debbie Spaeth (USA)
Safety Officer	Hans Ĺkerstedt (SWE)
Jury President	Neil Robertson (GBR)
Jury Member	Gary King (USA)
Jury Member	Thomas Fink (GER)
Sanction Fee	Yen 50,000 not paid
Rules	Approved by Rules SC
Entry Fee	Yen 30,000

Event name	11TH COUPE D’EUROPE DE MONTGOLFIERES, 14TH LADIES WORLD CUP
Place and dates	Mainfonds (Charente) France, July 31st – 3rd August 2003
Type of event	Category 1
Event Director	Riadh Hadj Azzame (FRA)
Deputy Director	Jacques Bernardin (FRA)
Safety Officer	Michel Achard (FRA)
Jury President	Masashi Kakuda (JAP)
Jury Member	Anita Noguera (ESP)
Jury Member	Gerrit Heirman (BEL)
Sanction Fee	CHF 1000 not paid
Rules	Not received – To be approved by the Bureau
Entry Fee	€250

Event name	3RD MOL CUP DEBRECEN HOT AIR BALLOON INTERNATIONAL COMPETITION
Place and dates	Debrecen, Hungary, 20th – 26th May 2003
Type of event	Category 1
Event Director	Mathijs de Bruijn (NED)
Deputy Director	Arnost Honig (CZE)
Safety Officer	Istvan Cseraljai (HUN)
Jury President	Jakob Burkard (SUI) replaced by Masashi Kakuda (JPN)
Jury Member	Sandor Hidas (HUN)
Jury Member	Tom Miklousic (CRO)
Sanction Fee	CHF 1000 not paid
Rules	Not received – To be approved by the Bureau
Entry Fee	€200

Event name	24TH HUNGARIAN NATIONAL CHAMPIONSHIP & 4TH TERMOFARM CUP
Place and dates	Kecskemet, Hungary, 20th – 26th June 2003
Type of event	Category 1
Event Director	Zoltan Palhegyi (HUN)
Deputy Director	Risto Jalava (FIN)
Safety Officer	Laszlo Meszaros (HUN)
Jury President	Wolfgang Gruber (AUT)
Jury Member	Brita Petersen (GER)
Jury Member	Christer Odman (SWE)
Sanction Fee	CHF 1000 not paid
Rules	Approved by Rules SC
Entry Fee	€250

Event name

3rd EUROPEAN HOT AIR AIRSHIP CHAMPIONSHIP 2003

Event name	MILDURA INTERNATIONAL CHAMPIONSHIP 2003
Place and dates	Mildura, Victoria, Australia. June 28th – July 4th 2003
Type of event	CIA Sporting Event
Event Director	Danny Galbraith (AUS)
Deputy Director	Masashi Kakuda (JAP)
Safety Officer	Simon Fisher (AUS)
Jury President	TBA by Organisers
Jury Member	TBA by Organisers
Jury Member	TBA by Organisers
Sanction Fee	CHF 500 Not Paid
Rules	Approved by Rules SC
Entry Fee	AUS$400

Approved unanimously

26.1   14^TH EUROPEAN HOT AIR BALLOON CHAMPIONSHIP 2005

Event name	14TH EUROPEAN HOT AIR BALLOON CHAMPIONSHIP 2005
Place and dates	Debrecen, Hungary. 22ND – 30TH May 2005
Type of event	Category 1
Event Director	Mathijs de Bruijn (NED)
Deputy Director	Arnost Honig (CZE)
Safety Officer	Istvan Cseraljai (HUN)
Jury President	TBA
Jury Member	TBA
Jury Member	TBA
Sanction Fee	CHF 1000
Rules	TBA
Entry Fee	€250
Competitors	80 + 3    3 per country then proportional

Event name	14TH EUROPEAN HOT AIR BALLOON CHAMPIONSHIP 2005
Place and dates	Wloclawek, Poland. August 2005
Type of event	Category 1
Event Director	Mathijs de Bruijn (NED)
Deputy Director	TBA
Safety Officer	TBA
Jury President	TBA
Jury Member	TBA
Jury Member	TBA
Sanction Fee	€1700
Rules	TBA
Entry Fee	€420 – Includes accommodation for Pilot +3
Competitors	80 + 3     3 per country then proportional

Presentations were made from Hungary and Poland detailing location, accommodation and weather.
The Delegates answered questions from the floor and the decision was made by secret ballot.

Hungary was selected to host the 14^TH European Hot Air Balloon Championship 2005

26.2   17^TH WORLD HOT AIR BALLOON CHAMPIONSHIP 2006

Event name	17TH WORLD HOT AIR BALLOON CHAMPIONSHIP 2006
Place and dates	Motegi, Japan. 15TH – 27TH November 2006
Type of event	Category 1
Event Director	TBA
Deputy Director	TBA
Safety Officer	TBA
Jury President	TBA
Jury Member	TBA
Jury Member	TBA
Sanction Fee	YEN 100,000
Rules	TBA
Entry Fee	YEN 60,000 – Includes travel allowance
Competitors	60 + 3. 2 per Country

A presentation was made by the Japanese Delegate detailing location, accommodation, weather and flying area.

After initial discussion about the proposed Entry Requirements, it was decided to postpone further discussion this until next year, so that more time was available during the year to consult interested parties.

The bid from Japan to host the 17^TH World Hot Air Balloon Championship in was approved unanimously

Having agreed by a unanimous vote to make an award, the Plenary decided that Vic JOHNSON & Larry SIMBURGER (USA) should receive the Montgolfier Diploma for Best Performance – Hot Air Balloons for 2002.

b.  Best Performance – Gas Balloons: There were 2 nominations

Vincent & Jean-Francois LEYS (FRA)
Troy BRADLEY (USA)

Having agreed by a unanimous vote to make an award, the Plenary decided that Vincent & Jean-Francois LEYS (FRA) should receive the Montgolfier Diploma for Best Performance – Gas Balloons for 2002.

c.  Best Performance –Rozier Balloons There were no nominations

d.  Contribution to the Sport: There were no nominations

There was 1 nomination for the Santos Dumont Gold Airship Medal:

Having agreed by a unanimous vote to make an award, the Plenary decided that Hokan Colting (CAN) ) should receive the Santos Dumont Gold Airship Medal for 2002

29. FAI AIR SPORTS MEDAL

FAI Air Sports Medal were awarded to:

Gun Ekdahl (SWE)
Victor Zagainov (KAZ) Posthumously
Jonathan Thornton (BRA) Posthumously

The awards were approved by acclamation

30. CIA HALL OF FAME

The Chair was pleased to inform the Plenary that a new home had been found for the CIA Hall of Fame. A bid had been received from Germany and interest was expressed from Switzerland and the USA. The decision was between Gersthofen (GER) and Chateaux d'Oex (SUI)

The custody of the CIA Hall of Fame was awarded to Gersthofen (GER) with immediate effect and it would be opening on 9^TH May 2003.

Approved unanimously

The Members met on the 6^TH March 2003 but no nominations had been received this year. The CIA President requested that Delegates submit nominations for next year and that they be accompanied by CV's

The Members selected the following inductees for 2003:

2003 Living – Helma Sjuts Posthumously – Malcolm Forbes 1920-1990 (USA)

The inductees for the previous years 2001 and 2002 were listed as no record had been made previously.

2001 Living – Bruce Comstock (USA) Posthumously – Jean Pierre Blanchard 1753-1809 (FRA)
2002 Living – Don Piccard (USA) Posthumously – Henri Giffard 1825-1882 (FRA)

In addition to the CIA President (whom has an automatic place) the following were nominated as the members of the Hall of Fame Selection Committee for 2003:

Hans Ĺkerstedt (SWE)
Sabu Ichiyoshi (JPN)
Jean Sax (BEL)

Accepted unanimously

a. President

Jean-Claude Weber (LUX) was elected President by acclamation.

b. 1^st Vice President

There were 4 candidates for the post – Jakob Burkard (SUI), Hans Ĺkerstedt (SWE),

Mark Sullivan (USA) and Mathijs de Bruijn (NED)

Hans Ĺkerstedt (SWE) was elected 1^st Vice President

c. 2^nd and 3^rd Vice Presidents

There were 4 candidates for the 2 posts –Jakob Burkard (SUI),

Mark Sullivan (USA) Mathijs de Bruijn (NED) and Alex Nagorski (CAN)

Mark Sullivan (USA) was elected 2^nd Vice President

Mathijs de Bruijn (NED) was elected 3^rd Vice President

d. Secretary

There were 2 candidates for the post – Stella Roux Devillas (FRA) and Les Purfield (GBR),

Les Purfield (GBR) was elected Secretary

Note: The Presidents of the Subcommittees are listed here for information only - they were elected under 23.

33. CASI REPORT

The Chairman, as CIA Representative on CASI, presented his report for 2002.
The minutes of the last CASI meeting are available from the Chairman or Secretary.

34. ANY OTHER BUSINESS      Appendix 12 (Download MS Word File)

MOTION from the Chair that the CIA make the following nominations to FAI: FAI Diploma for Outstanding Airmanship – Victor Zagainov FAI Gold Air Medal – Steve Fossett

35. NEXT MEETING

A bid to host the 2004 CIA Annual Conference was received from Hungary (Debrecen)

The Plenary voted by the necessary 2/3 majority to move out of Lausanne and accept the offer from Hungary to host the next CIA Conference from 10^th to 13^th March 2004 in Debrecen.

36. ADJOURNMENT OF MEETING

Following thanks to the Conference organisers, the Chairman closed the meeting at 17.00 on Saturday, 8^th March 2003.

1.     CIA Bureau Actions in 2001
2.     Jury Board Report (including Jurors for 2003 events)
2A   Event Juries
3.     Observer Subcommittee Report
4.     PR and Development Subcommittee Report
5      EPAS Report
6      Safety Subcommittee Report
7.     Competitors Subcommittee Report
8.     Rules Subcommittee Report
8A   Statutes, By-Laws and Sporting Code Changes in effect, 2003.
9.    World Air Games WG Report
10.  Special Tracking WG Report
11.  CIA Administration Account
11A CIA Budget 2003
12.  FAI Gold Air Medal and FAI Diploma for Outstanding Airmanship Nominations

1.   List of Jurors for 2003.
2.   FAI Members – March 2003
3.   Points for action
4.   Summary of Statistics and Annual return for 2002