Practical Guidelines for Competition Organisers




The latest completely revised edition of ‘Practical Guidelines for Organising CIVL/FAI Category 1 Championships’ can be found at: http://www.fai.org/civl-documents under Event Organisers/Practical Guidelines... You can also click on the links in the table of content under.

This comprehensive document covers the entire process of organising a CIVL Category 1 event from preparing the bid to post-championship tasks. It can be downloaded as a compete document or by chapters. 


The complete Guidelines


1      Introduction

1.1        Objectives of this Guidelines document

1.2        Summary of FAI structure and objectives

1.3        Summary of CIVL structure and objectives


2      Bid Preparation & Procedures

2.1        Introduction

2.2        Championships to be awarded

2.3        Bidding Procedures

2.4        Bid Preparation

2.5        Bid Documentation

  • 2.5.1     Annex A – Detailed Bid Information
  • 2.5.2     Annex B – Sample budget
  • 2.5.3     Letters of support

2.6        Bid fee & Sanction Fee


3      Role of the Competition Organiser (Event Director)

3.1        Introduction

3.2        Before the Practice Event and Championships

3.3        Finance

  • 3.3.1     Budgets
  • 3.3.2     Financial Administration
  • 3.3.3     Income
  • 3.3.4     Expenditure

3.4        Personnel

3.5        Administration & Information Technology

  • 3.5.1     Administration
  • 3.5.2     Information Technology

3.6        Liaison with External Authorities

  • 3.6.1     Local/Town Council
  • 3.6.2     Tourist Office
  • 3.6.3     Local medical & emergency services
  • 3.6.4     Airspace authorities
  • 3.6.5     NAC and/or Federation
  • 3.6.6     FAI/CIVL Officials
  • 3.7        Communication, Media & Public Relations

3.8        Ceremonies & Social Events

  • 3.8.1     Opening Ceremony
  • 3.8.2     Closing Ceremony
  • 3.8.3     Medals, Certificates, Flags & Anthems
  • 3.8.4     Social events

3.9        Venues & Logistics

3.10      Liaison with Meet Director


4      Role of the Meet Director

4.1        Introduction

4.2        Summary of the Role and Responsibilities of the Meet Director:

4.3        Liaison with the FAI-appointed Steward

4.4        Local Regulations

4.5        Launch preparations

  • 4.5.1     For Hang gliding
  • 4.5.2     For Paragliding
  • 4.5.3     Equipment
  • 4.5.4     Paperwork

4.6        Pre-Competition Task Schedule

4.7        First Team Leader Briefing

4.8        Mandatory Safety Briefing

4.9        Daily Briefings

4.10      Meteorological Briefing

4.11      Task Setting

4.12      Task Briefing

4.13      During the Task

4.14      After the Task

4.15      Dealing with Complaints and Protests

4.16      Documentation


5      Role of the Safety Director

5.1        Introduction

5.2        Summary of the role and responsibilities of the Safety Director:

5.3        Liaison with the FAI-appointed Steward

5.4        Local Regulations

5.5        Pre-Competition Task Schedule

5.6        Safety Committee

5.7        Mandatory Safety Briefing

5.8        Daily briefings

5.9        Meteorological briefing

5.10      Task Setting

5.11      Task Briefing

5.12      During the Task

5.13      After the Task

5.14      Dealing with complaints and protests

5.15      After the Event


6      Local Regulations, Entry Requirements, Registration

6.1        Introduction

6.2        Entry Requirements

6.3        Pilot Qualifications

6.4        Team Size & Allocation Procedures

6.5        Local Regulations

6.6        Online Registration Schedule

6.7        Documentation

6.8        Insurance

6.9        Physical Registration

  • 6.9.1     Preparation
  • 6.9.2     Setting up
  • 6.9.3     Registration process
  • 6.9.4     GPS upload/download
  • 6.9.5     Equipment checks

6.10      Post Registration


7      Operational Aspects – Venues & Logistics

7.1        Headquarters

7.2        Launches

7.3        Goalfields and Target Area

7.4        Accommodation

7.5        Transport & Retrieve

  • 7.5.1     Check in procedures

7.6        Parking

7.7        Equipment

7.8        Food, Beverages & Lunch packs

7.9        Event Programming

7.10      Flight Verification & Scoring

  • 7.10.1       Cross country
  • 7.10.2       Accuracy Events

7.11      Production & Publication of Results

7.12      Dealing with complaints and protests

  • 7.12.1       Accuracy Events

7.13      Post event duties

  • 7.13.1       Transmission of signed official results to FAI
  • 7.13.2       Return of FAI flag, unused medals etc
  • 7.13.3       Transmission of media archive & promotional material to FAI
  • 7.13.4       Confirmation and return of balance of Sanction Fee

8      Procedures in Case of Accident, Casualty & Emergency

8.1        Introduction

8.2        Planning and Preparation

8.3        Dealing with an Incident

  • 8.3.1     Incidents reported
  • 8.3.2     First actions

8.4        Aftermath of an Incident

  • 8.4.1     Incident Report Forms

8.5        Dealing with rumours

8.6        Releasing information

8.7        Next Actions

  • 8.7.1     Communication with other authorities

9      Press, PR and Marketing Communications

9.1        Introduction

9.2        Media Plan

  • 9.2.1     Media types
  • 9.2.2     Material ideas

9.3        Logos & Titles

9.4        Website & Social Media

9.5        Press Liaison

  • 9.5.1     Public Relations

9.6        Creating a Media/Spectator Friendly Event

  • 9.6.1     Media archive
  • 9.6.2     Media Rights & Sponsorship
  • 9.6.3     In case of an incident

10     The Practice Event

10.1      Purpose

10.2      Duration

10.3      Sanctioning

10.4      Rules

10.5      Personnel

10.6      Financial Implications

10.7      CIVL Steward

10.8      Steward’s Report

10.9      Local Regulations

10.10    Preparations

10.11    Following the Rules

10.12    Complaints and Protests

10.13    Pilot Feedback




The 2013 Paragliding World very best!


The 13th FAI World Paragliding Championship came to an end in Sopot, Bulgaria, on July 26th.

The French are the big winners with the Overall and Team titles. Poland takes the Women title.

Thanks to the organisers for their very good work and website. The following excerpts are taken from it.

"During this main paragliding event of the year 2013 we had 5 unique tasks. Each task had its special weather conditions. From first task with absolutely covered sky and slow thermals till final fifths race with strong sunny conditions which are really common for Sopot actually at this time. Each day weather became stronger requiring more and more speedy flying manner and skills from pilots. But exactly those who were able to show best self control and ability to make independent decisions and “read” weather could set the advantage from the first competition day and keep it till the end of this great championship."


  • 1 - Jeremie Lager  (FRA)
  • 2 - Charles Cazaux  (FRA)
  • 3 - Davide Cassetta  (ITA)

"These pilots demonstrated an outstanding ability not to follow the mass instincts and judge rationally. This helped them to get advantage in the first most difficult task. And later all they had to do just to keep their achievements."


  • 1 - Klaudia Bulgakow  (POL)
  • 2 - Seiko Fukuoka  (FRA)
  • 3 - Nicole Fedele  (ITA)

"During all the races we witnessed the acute competition of Klaudia Bulgakow and Seiko Fukuoka. Klaudia had a win! The third place belongs to a famous Italian pilot Nicole Fedele. Congratulations and applause for these brave ladies!"


  • 1 - France
  • 2 - Italy
  • 3 - Venezuela

"The stable fine positions of French pilots during the race have brought them a deserved victory. The Italian team has won the second place due to excellent flights of its members who twice were first in the Task results. Venezuela team have deserved the third winning place by its incomparably vivacious team spirit!"

See more at:http://airtribune.com/13-fai-world-paragliding-championship

Presentation video for the World Games 2013 - Cali, Colombia

WG2013-video-presentationThe World Games, which are the most important event in 2013 with 31 sports and 4000 participants, will take place in Cali, Colombia, from 24 July to 4 August 2013.

Paragliding Accuracy and Parachuting Canopy Piloting feature in the programme. Both air sport events will take place at the same location on 1, 2 and 3 August 2013.

Here is the presentation video:

The World Games 2013: Get to know the air sports athletes by visiting their profiles


The profile of all athletes participating to the Paragliding Accuracy and Parachuting Canopy Piloting events of the World Games 2013 is now available on the FAI website.


HG pre-Euro on the way


José Manuel (Juaki) Sánchez García, co-organizer, is proud to announce that for July 2014 the 19th FAI European Hang Gliding Championship will take part in Arangoiti - Navarra – Spain. Therefore this year the test event, Pre-European HG championship in Class 1, is ran.

The dates for the Pre-Euros are in August, 2013 from 12th to the 18th both inclusive.

The website that is holding all the information of the event is www.arangoiti2014.com

This year is run an International Open, tagged as a category 2 event in the CIVL calendar, that is open to all pilots. The entries are already available at the web site in the Registration section.

All are invited to join and fly in one of the best flying sites of Spain.

For any further detailed information This e-mail address is being protected from spambots. You need JavaScript enabled to view it.

Paragliding Worlds deadline coming soon!


The entries deadline for the coming Paragliding World Championships is arriving fast! With 8 days to go we have just 85 pilots and 15 nation teams entered in total. Please hurry to submit entries!

7th FAI World Paragliding Accuracy Championships Local Regulations published.


The Local Regulations for the 7th FAI World Paragliding Accuracy Championships Local Regulations in Babin do, Bjelasnica mountain, Sarajevo, Bosnia and Herzegovina, from 17th to 25th August 2013 are now published here

The World Games 2013: List of Parachuting and Paragliding competitors now official!

WG2013-slideThe list of the competitors selected for the Paragliding Accuracy and Parachuting Canopy Piloting events of The World Games 2013 has been released. In total, 36 athletes for each air sport gained entry to The World Games 2013 in Cali, Colombia.


13th FAI Paragliding World Championships Local Regulations Published


THe Local Regulations for Sopot, Bulgaria, 19th FAI Paragliding World Championships are now published in the Document chapter of this website.

Corinna 5th, Manfred 4th, Italy 3rd titles!


The 19th FAI Hang Gliding Class 1 World Championship came to an end on January 18th in Forbes, Australia. An exciting competition with many and long tasks, and in the end true Champions: Corinna Schwiebershausen for her 5th title, Manfred Ruhmer for his 4th, Italy for its 3rd! Congratulation!

All details, pictures, video are on the organizer website.

The podiums:


  • 1st : Manfred Ruhmer (AUT)
  • 2nd : Alessandro Ploner (ITA)
  • 3rd : Filippo Oppici (ITA)


  • 1st: Corinna Schwiegershausen (GER)
  • 2nd: Kathleen Rigg (GBR)
  • 3rd: Tove Heaney (AUS)


  • 1st : Italy
  • 2nd : USA
  • 3rd : United Kingdom

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