Proposals for the guidelines governing the use of IGC Funds Dick Bradley – Treasurer.

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IGC funds are raised from two sources, firstly a levy on sanctioned competitions and secondly from fees paid by equipment manufacturers who require approval of their equipment in terms of Annex B. The original decision to raise sanction fees on sanctioned competitions was to enable the IGC to fund it’s Presidents travel cost when representing the IGC. Fees for equipment approval are required to cover the cost of the work done by the relevant approval sub-committees. As our funds are limited it is necessary to have guidelines governing the use of our funds. My suggestions are as follows:- (a) IGC business should be divided into one of the four following categories, which will be used as a guide for prioritising expense payments. Statutory. These are issues we are obliged to attend to e.g. IGC President’s attendance at FAI meetings, IGC Secretary’s attendance at IGC meetings. IGC controlled generating revenue. These are issues which we control and they are revenue generators e.g. GFAC, SC annex A. IGC Controlled but not generating revenue. These are issues, which we control but they are not revenue generators e.g. SC general section, Motor Gliders etc. General Interest. These are issues over which we have no control, but are worth knowing about e.g. airspace, regulations. (b) Categorisation of Agenda items. 1. Airspace Interest 2.Club Class Controlled revenue generator 3. GNSS Interest 4. GFAC Controlled revenue generator. 5. WEB Site Controlled non-revenue generator. 6. SC General Controlled non revenue 7. Annex A Controlled revenue 8. Annex B Controlled revenue 9. Treasurer Controlled non revenue 10. Virtual Gliding Interest 11. Media Interest 12. Motor Gliders Controlled non revenue 13. New Ideas Controlled non revenue 14. Championship Structure Controlled non revenue 15. Regulations Interest 16. Secretary Statutory 17. World Air Games Controlled revenue generator 18. FAI Meetings Statutory 19. World Class Controlled revenue generator 20. Stimulating Gliding Controlled non revenue generator 21. Environment Interest (c) Rules related to the use of the Funds. Statutory issues will always be funded, providing IGC has sufficient money. Controlled revenue generating projects will be funded out of revenues generated by the project subject to reasonable business practice. Other projects may be funded by the IGC subject to the approval of the plenum. Generally, that all work done on behalf of the IGC is presumed to be free of charge unless specifically agreed otherwise with the plenum or the bureau, and where expenses are approved it is accepted that they shall be kept to an absolute minimum. (d) Expenses to be paid by the IGC. Travel. IGC will pay the return economy class fare on the most economic method of transport taking both the costs of the fare and the travelling time into consideration. Where possible public transport should be used for the transfer from the arrival terminus to the hotel, but taxi fares will be accepted where there is no alternative. If an individual elects to upgrade to another class, the cost of the upgrade will be for their account. Accommodation. IGC will pay for the most economic room in the hotel used by the majority of the delegates attending the meeting in question from the day preceding meeting up to and including the night on which the meeting finishes. If the basic room rate includes meals this will be accepted as part of the expense. The IGC will not pay for telephone, bar service or other expenses incurred at the hotel. Daily meal allowance. IGC will not pay for any other meals except where they are an inclusive part of the hotel bill. Other. Where these relate to a specific project and they have been authorised by either the bureau or the plenum in terms of the rules they will be paid. (e) Authorisation of Expenses for reimbursement by FAI. The Treasurer can approve expenses related to statutory issues and a budget need not be submitted. Expenses directly related to controlled revenue generating or controlled non-revenue generating issues can be approved by the Treasurer but a budget should be submitted prior to expenditure being claimed. e.g. cost of measuring accuracy of pressure transducer in a logger submitted for approval, or printing SC Annex A. Indirect expenses related to controlled revenue or controlled non-revenue issues to be approved by the bureau and budget must be submitted for approval prior to incurring the expense. e.g. travelling and subsistence to attend manufacturers meeting Payment of expenses to attend the IGC meeting will require approval of the majority of the Bureau or Plenum and approval for the expense must be given prior to the expense being incurred. (f) Submission of claims for payment or budgets for approval. Details of claims/budgets should be sent to the IGC Treasurer, clearly stating the Category of the claim/budget. See points (a) and (b) above. Based on the above guidelines the IGC Treasurer or the Bureau will either approve or reject the claim. Claimants would be advised of the reason for rejection. Approved claims will be forwarded to the FAI for payment.