Preparing and presenting bids
The current document outlining the guidelines for preparing and presenting bids for Category 1 competitions including Annex A is available here. This document is updated each year. Normally, bids are presented and Championships are awarded at the Plenary two years prior. For example, 2010 Championships were awarded in February 2008. At the 2009 Plenary, 2011 Championships will be awarded. These will include:
- World HG championship 2011
- World PG championship 2011
- World PG Accuracy Championship 2011
- European HG and PG Aerobatic Championships 2011
Below is a summary of the Guidelines document
1. Location & Date:
Bids will be presented during the CIVL Plenary meeting. Presentations should be no longer than 20 minutes.
2. Presenters:
Bids should be presented by persons with sufficient knowledge to answer questions on all aspects of the bid including financial aspect. The Meet Director should also be present.
3. New sites and/or new organisers:
If the site or organiser have not been used before for national or international competitions the bid must be accompanied by a site report from a nominated CIVL inspector.
4. NAC confirmation:
The bid must be supported by a letter of confirmation of bid from the NAC and a letter of support from the local authority of the area in which the event is to be held
5. Bid Information:
The bid must be accompanied by a copy of Annex A, signed by the organiser.
6. Prior to the Plenary session:
To follow the last Plenary recommendation, an electronic copy of the bid should be sent to the CIVL President (Contact Flip Koetsier) by the 4th December 2006 to be reviewed by the Bureau and circulated to the CIVL delegates together with the agenda. A completed copy of the checklist at Annex A should be forwarded at the same time.
7. FAI/CIVL rules and guidelines:
Before presenting the bid, bidders should familiarise themselves with the relevant chapters and annexes in FAI General Section and Section 7, CIVL Internal Regulation Chapter 3.6 and Guidelines for Organisers (available on the FAI website at www.fai.org/hang_gliding/documents/)
8. Language:
The presentation is to be in English
9. Format:
This should start with a verbal presentation of the information required for the Check Lists for Championship Organisers, slides may be used to illustrate launch areas and goals. If sufficient time is left a short AV presentation may be played. Please DO NOT show tourist type videos.
10. Visual Aids:
Please advise Flip Koetsier if visual aids equipment is required.
11. Sanction fee:
Intentions to bid must be accompanied by a sanction fee deposit of 640 Euros to the CIVL’s FAI account. This deposit will be refunded if the bid is unsuccessful.
12. The Championship will be awarded...
... subject to the signature of the Organiser Agreement
Flip Koetsier
CIVL President