Guidelines for presentation of bids to hold FAI/CIVL Championships

Preparing and presenting bids

The current document outlining the guidelines for preparing and presenting bids for Category 1 competitions including Annex A is available here. This document is updated each year, so check that you have the most recent version when you start preparing a bid.
Normally, bids are presented and Championships are awarded at the Plenary two years prior. For example, 2010 Championships were awarded in February 2008. At the 2010 Plenary, the following 2012 Championships were awarded:

• European HG (Class 1) Championship 2012
• European PG Championships 2012
• European PG Accuracy Championships 2012

It is also possible to announce an 'intention to bid' three years prior. For example, at the 2010 Plenary, Australia announced its intention to bid in 2011 for the 2013 World HG (Class 1) Championship and Portugal for the 2013 World PG Championships.

Below is a summary of the Guidelines document

1. Location & Date:
Bids will be presented during the CIVL Plenary meeting. Presentations should be no longer than 20 minutes.

2. Presenters:
Bids should be presented by persons with sufficient knowledge to answer questions on all aspects of the bid including financial aspect. The Meet Director should also be present.

3. New sites and/or new organisers:
If the site or organiser have not been used before for national or international competitions the bid must be accompanied by a site report from a nominated CIVL inspector.

4. NAC confirmation:
The bid must be supported by a letter of confirmation of bid from the NAC and a letter of support from the local authority of the area in which the event is to be held

5. Bid Information:
The bid must be accompanied by a copy of Annex A, signed by the organiser.

6. Prior to the Plenary session:
To follow the last Plenary recommendation, an electronic copy of the bid should be sent to the CIVL President (Contact Flip Koetsier) by the 4th December 2006 to be reviewed by the Bureau and circulated to the CIVL delegates together with the agenda. A completed copy of the checklist at Annex A should be forwarded at the same time.

7. FAI/CIVL rules and guidelines:
Before presenting the bid, bidders should familiarise themselves with the relevant chapters and annexes in FAI General Section and Section 7, CIVL Internal Regulation Chapter 3.6 and Guidelines for Organisers (available on the FAI website at www.fai.org/hang_gliding/documents/)

8. Language:
The presentation is to be in English

9. Format:
This should start with a verbal presentation of the information required for the Check Lists for Championship Organisers, slides may be used to illustrate launch areas and goals. If sufficient time is left a short AV presentation may be played. Please DO NOT show tourist type videos.

10. Visual Aids:
Please advise Flip Koetsier if visual aids equipment is required.

11. Sanction fee:

Intentions to bid must be accompanied by a sanction fee deposit of 640 Euros to the CIVL’s FAI account. This deposit will be refunded if the bid is unsuccessful.

12. The Championship will be awarded...
... subject to the signature of the Organiser Agreement

John Aldridge
CIVL President

Attachment	Size
Guidelines_BIDS_2012.doc	131.5 KB

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