FÉDÉRATION AÉRONAUTIQUE INTERNATIONALE

COMMISSION D'AEROSTATION DE LA FAI
FAI BALLOONING COMMISSION
CIA

NOTE: These minutes contain only attachments which were available electronically. Please check with your CIA Delegate for any additional information that may have been available in the agenda and minutes that would have been received via the posta

In these minutes:

the results of voting (motions and elections) are shown in italics on a separate line

Items calling for futher action are boxed thus

1. WELCOME AND INTRODUCTIONS

CIA Acting President Hans Akerstedt (SWE) welcomed Delegates and introduced the Conference hosts - The Aero Club d’Italia and Enzo Cisaro, Delegate for Italy

2. APOLOGIES FOR ABSENCE

An apology for absence was also received from Past President Jacques W. Soukup.

3. ROLL CALL & PROXIES

4. CIA PRESIDENT OF HONOUR

5. AGENDA ORDER

6. REVIEW OF PROCEDURES

Motions (IR 3.7)
Rules of Debate (IR 3.8)

7. COUNTING COMMITTEE

8. CIA POLICY DOCUMENTS

9. NEW BUSINESS

10. ABSOLUTE MAJORITY

11. VOTING PROCEDURE

1. The normal secret nomination procedure would take place on the morning of the first day of the Plenary. This would allow Delegates to know who the candidates were in advance of the election.

2. The election would than take place as dictated by the agenda, towards the end of the second day.

3. In the election, should any candidate fail to gain an absolute majority in the first round there would be a short break before the second round.

12. MINUTES OF THE 1997 PLENARY MEETING

13. CIA BUREAU ACTIONS - Appendix 1

There was some discussion on:

• The minutes of the Bureau Meetings - not normally published;
• The powers of the Bureau - adequately covered in IR 5.3;
• The problems with the Aero Club of Puerto Rico - considered closed by the Bureau. Note: An enquiry was conducted by FAI into the air sports practised in Puerto Rico and the residential status of the Aero Club’s Officers. The Council, in May 1997, took note that 5 air sports, ballooning not included, were practised and directed that further work be done to establish the residential status of all the Officers of the PRAC. No further progress had been made and Puerto Rico had paid no FAI subscription in 1997. (1997 FAI Annual Conference Minutes)

14. FAI GENERAL CONFERENCE

• Contracts for the 2nd World Air Games;
• The rapid development of the Internet as a method of disseminating information within FAI;
• The availability of the FAI Airsports Magazine on the Internet;
• The re-election of FAI President, Eilif Ness (NOR), for a 4th term;
• The addition of 4 new FAI Member countries, Lebanon, Saudi Arabia, Guam and Pakistan (none registered for ballooning);
• The authorisation of the FAI Council to decide the location of FAI Headquarters;
• The recognition of Cyber Flying (to be known as Simulated Flying) as an FAI air sport;
• The development of an FAI 5 year business plan;
• The introduction of a new temporary membership category with limited rights and a subscription of SF 500 per annum. This will allow smaller countries to join FAI for a trial period without having to pay the full subscription;
• The development of a FAI Environment Policy Statement. All commissions will have to develop their own Policy Statements on the environment ;
• The formation of an Airspace Management body;
• The introduction of standard advertising rules;
• Participation in the 2nd World Games in Japan.

15. REPORTS FROM DELEGATES

16. NOMINATIONS FOR CIA PRESIDENT

Mathijs de Bruijn (NED)
Mike Wallace (USA)
Jean-Claude Weber (LUX)

17. ELECTION OF SUBCOMMITTEE CHAIRPERSONS

The Chair proposed a Vote of Thanks to Jean Sax (BEL) for 11 years service as Chairman of the Safety Subcommittee.

18. REPORT OF THE JURY BOARD - Appendix 2

2. A Jury Refresher Test Paper will be distributed with the 1998 Jury Newsletter for Training Purposes.

3. Recommended as new Jurors at Entry Level: Alain Poulet (FRA) and Mary Anne Stevens (CAN).

4. Recommended for jury work at BX events and to be listed as such in the 1998 list of CIA approved jurors.

SENIOR LEVEL JURORS	INTERMEDIATE LEVEL	ENTRY LEVEL
Jean Sax (BEL)	Wolfgang Gruber (AUT)	Patrick Kearley (GBR)
	Alex Nagorski (CAN)	Dominik Haggeney (GER)
	Brita Petersen (GER)

5. Re-grading and resignations
Helmut Kocar (AUS) is recommended for upgrading to Intermediate Level
Kirk Thomas (GBR) has asked to be removed from the CIA Juror list

6. A CIA JURY CASE HISTORY HANDBOOK shall be produced by the Jury Board for distribution to all approved jurors for self-study. The Handbook will contain sample Jury Presidents Reports and protest documentation from past events. The material will be selected by the Jury Board for the education value.

7. Jury Handbook. Recommended changes Add following sentence to Chapter 2 – Appointment ‘Acceptance of Jury appointment means that failure to attend may result in requests by Organisers for compensation of extra costs incurred.’ Change following sentence in introduction ‘In addition, he must make sure that Jury members have a sufficient knowledge of the English Language, Delete ---> as Juror interpreters are not allowed at FAI CIA Category One Sporting Events.’

8. The Jury Board Newsletter 4/98 will be published in June

19. INTERPRETERS FOR JURORS

20. REPORT OF THE OBSERVER SUBCOMMITTEE - Appendix 3

1. International Observer Registration

a) To accept the 3 documents (Handbook, Application Form and Proficiency Evaluation) as the registration process for creating a pool of qualified Observers for CIA Category One Sporting Events, according to the recommendations accepted by the Plenary in 1997 at Istanbul, Turkey.

b) To appoint Ron Wiseman (USA) as the ‘Registrar’ to administer the registration process.

c) To start the process, the following Observers who developed the process will be granted ‘Registered Observer’ status: Arnost Honig (CZE); Hanne Hohmann (GER); Ron Wiseman (USA); Risto Jalava (FIN); Anita Noguera (ESP); David Jenkinson (GBR).

• The procedures are not mandatory and are intended for trial purposes only
• The proposed Observer ‘Licence’ Card in no way replaces the FAI Sporting License

21. REPORT OF THE PR AND DEVELOPMENT SUBCOMMITTEE - Appendix 4

2.. In respect of the World Air Games WG:

a) The WG proposed that it should make reports and recommendations on the bids for the 2nd World Air Games on which the Bureau can base their decision for a preferred bid.

This item was deferred to be included in the World Air Games Report – see Minute 26.

b) The WG recommended that one member of the WG should be a media/PR expert from either the CIA or the Host country.

This item was deferred to be included in the Election of Subcommittees and Working Groups – see Minute 42.

c) The WG recommends that it should become a permanent institution reporting direct to the Plenary.

After discussion this motion was revised to read:

The current World Air Games WG should continue its existence for the next 12 months, and the PR and Development Subcommittee should prepare a detailed proposal for the 1999 Plenary regarding the future of the WG

The Chair proposed a Vote of Thanks to Kirk Thomas (GBR) for his service as Chairman of the PR and Development Subcommittee.

22. REPORT OF THE RECORDS REVIEW SUBCOMMITTEE - Appendix 5

Silver	- SF 150
Gold	- SF 250
Diamonds	- SF 100 each

Hans Akerstedt (SWE) reported that he had completed a draft of ‘Notable Flights’ to be distributed with the CIA Newsletter.

23. REPORT OF THE RULES SUBCOMMITTEE - Appendix 6

1. WORKING GROUP SUMMARIES OF RECOMMENDATIONS

a) The RSC recommends to the CIA Plenary that the AA/AM Working Group Summary be approved as submitted (Appendix 6, attachment 1)

b) The RSC recommends to the CIA Plenary that the AX Working Group summary be approved as submitted (Appendix 6, attachment 2)

c) The RSC recommends to the CIA Plenary that the BX Working Group summary be approved as submitted (Appendix 6, attachment 3)

d) The RSC recommends to the CIA Plenary that the Scoring Working Group summary be approved as submitted (Appendix 6, attachment 4) with the following amendment: change 3 a) to read ‘Pass Jury Exams Test 1 and Test 4’.

e) The RSC recommends to the CIA Plenary that the Statutes, By-Laws and Sporting Code Working Group Summary be approved as submitted (Appendix 6, attachment 5)

The RSC recommends all rules should be cleared by RSC Chairman before publication or release for publication.

It was confirmed that revised AX and BX MERs would be available from the respective WGs by 1st April 1998.

2. In view of the Statutes, By-Laws and Sporting Code WG decision (Appendix 6, attachment 5) to freeze changes to the Sporting Code and Section 1 for 5 years, the Rules Subcommittee recommends the following MOTION:

‘Not to accept Sporting Code changes that have not been passed through the proper channels for presentation to the Plenary.’

The Chair proposed a Vote of Thanks to Jean-Claude Weber (LUX)for his service as Chairman of the Rules Subcommittee.

24. REPORT OF THE SAFETY SUBCOMMITTEE - Appendix 7

1. That 5.11.3 or 7.16.3.3 of the ‘Safety Officer Handbook’ be consolidated and included in Section C, under Event Responsibilities, and to become Paragraph 6, Page 6. The wording shall be:‘The Safety Officer shall submit his report, within 28 days o

2. Field Communication - see Appendix 7 for wording

3. Rules for refuelling - see Appendix 7 for wording

There was considerable discussion on these 2 motions, and it was pointed out that they were in conflict with existing Rules in other CIA mandatory Policy Documents.

Don Cameron (GBR) proposed that ‘That the Safety Subcommittee and the Rules Subcommittee make a study to define the mandatory section of the Safety Handbook during the coming 12 months. The Netherlands seconded the motion

4. That the Safety Officer Handbook should become a mandatory CIA Policy Document.

25. CIA DOCUMENTS

26. WORLD AIR GAMES

Reports on the 2001 2nd World Air Games were given by Srecko Medven (FAI) and Roland Hilfiker (ESP)

Austria, Spain and Turkey presented details of their bids to become host for the 2001 World Air Games, and gave brief details of their proposals in respect of CIA Events:

Details	Austria	Spain	Turkey
Dates	3 - 12 August	End of June	8 - 16 September
Number of events proposed	5 (AA, AX, BX, Special Shapes and AX Fiesta	For negotiation	One - AX
Entry fee	AA = $1800 per AX = $600 balloon To include hydrogen/propane	$900 per person to include meals, accommodation local transport and propane	$850 per person to include meals, accommodation local transport and propane

Mike Wallace (USA) proposed (Australia seconded):

‘That the Plenary delegate to the Bureau, (to be advised by the World Air Games WG) authority to indicate to FAI the CIA preferences in respect of the 2001 World Air Games.’

27. CIA ADMINISTRATION ACCOUNT

28. CIA BUDGET FOR 1997

29. SIMULATED FLYING

Max Bishop (FAI) reported the FAI position on Simulated Flying as being:

• Not considered to be a training aid
• Should encourage people into real flying
• Sport in its own right

Max Bishop (CIA) proposed a vote of thanks to Alex Nagorski for his major contribution to the FAI in setting up the FAI Web Site, and in establishing the Simulated Flying Group.

30. STATUS OF CIA WORLD AIR GAMES EVENTS

‘That when the FAI World Air Games and the CIA World Hot Air Balloon Championships are scheduled to take place in the same year, the FAI World Air Games Hot Air Balloon Championship will also be the CIA World Hot Air Balloon Championships’.

31. SPORTING CODE, GENERAL SECTION/SECTION 1

‘That it be CIA policy that the Sporting Code governing ballooning be under the responsibility of the CIA’.

In practical terms this means that Section 1 would take precedence in the event of conflict with any other part of the Sporting Code.

32. LARGE BALLOON RECORD FLIGHTS

‘That the CIA to recognise an altitude record with giant balloons although the landing happens with disconnected envelope and basket’.

The Records Review Subcommittee considered the only solution to this problem would be to create a new class of balloons that cannot make a normal landing. They requested Plenary instructions on the formation on such a new class.

33. NEW WORKING GROUP

‘CIA to make a new Working Group to co-ordinate response to international problems related to ballooning activities’.

Whilst sympathetic to the objectives of the motion the feeling was that the CIA could only act in respect of Sanctioned Events which were already protected by EPAS procedures.

Max Bishop (FAI) pointed out that procedures for taking action against the organisers of ANY international event listed in the FAI Sporting Calendar already exist in the FAI By-Laws.

Japan withdrew the motion on a promise from the Plenary to do all they can to help in all such cases in the future.

34. EVENT PLANNING ADVISORY SERVICE - Appendix 8

1. That the PR and Development Subcommittee review the sanction process (including the cost of sanctions) as outlined in the proposal (B1 - 4).

2. That the Rules Subcommittee and Scoring Working group develop, with the required technical expertise, a comprehensive scoring programme as outlined in the proposal (B5, C and Appendix A).

3. To direct the FAI Internet WG to provide expertise and sufficient space for events as outlined in the proposal (B6)

4. To direct the CIA Secretary and the Jury Board to develop a comprehensive cost estimation scheme for sanctions, including all costs pertaining to the FAI International Jury (B8)

5. To direct the RSC and Scoring WG to develop a new scoring method/formula and technology to allow for immediate results.

(It was felt that the Scoring WG were already charged to accomplish this task)

6. To direct the CIA to declare the present proposal a CIA POLICY DOCUMENT

35. SANCTIONED EVENTS - DETAILS FOR APPROVAL

Event name	1st World Team Championship
Place and dates	Mildura, Australia, 27th June to 5th July 1998
Type of event	Category 1
Event Director	Danny Galbraith (AUS)
Deputy Director	To be advised
Safety Officer	Bob Ross (AUS)
Jury President	To be advised
Jury Member	To be advised
Jury Member	To be advised
Sanction Fee	AUD 5000 (CHF 5000) – not paid
Rules	Submitted, but not approved
Entry Fee	AUD 1500 per team

Darryl Stuart (AUS) announced that insufficient entries had been received for this championship for it to qualify as a CIA Category One Event. As a result the Organisers were not prepared to pay the Sanction fee until sufficient entries had been received. The Organisers requested an extension until 30th April 1998 for the payment of the Sanction Fee, nomination of Jurors and approval of the rules.

It was pointed out that the Rules had been submitted well after the deadline, and that Jurors were only being offered a partial reimbursement of their travel costs, contrary to the conditions set out in the Jury Handbook.

Event name	6th World Hot Air Airship Championships
Place and dates	Gatineau, Canada, 2nd to 7th September 1998
Type of event	Category 1
Event Director	Garry Lockyer (CAN)
Deputy Director	Victor Thorne (GBR)
Safety Officer	Malcolm McCloud (CAN)
Jury President	Debbie Spaeth (USA)
Jury Member	Alex Nagorski (CAN)
Jury Member	Tom Donnelly (GBR)
Sanction Fee	CHF 1500 Paid
Rules	Approved
Entry Fee	CAD 1500 fully refundable

Event name	42nd Coupe Gordon Bennett
Place and dates	Paris, France, 11th to 19th September 1998
Type of event	Category 1
Event Director	Helmut Kocar (AUT)
Deputy Director	John Willis (FRA) and Thierry Villey (FRA)
Safety Officer	Alain Poulet (FRA)
Jury President	Arno Sieger (GER)
Jury Member	Wolfgang Gruber (AUT)
Jury Member	Jean le Marchand (FRA)
Sanction Fee	FRF 5000 (CHF 1100) Paid
Rules	Approved
Entry fee	FRF 15000 to include helium

Other points of discussion and interest.

Entries and entry fees - The organisers have received entries from 25 competitors and as a result were proposing to increase the entry fee to FRF 25000 to cover the extra cost of helium. After much discussion they agreed to revert to the original

Insurance - it was explained that Third Party insurance cover of FRF 20 million was required because of regulations in some of the countries that may be overflown in the race. However the organisers were in a position to offer suitable insurance c

Tobacco and drinks advertising – the organisers explained that no balloon displaying the name of a tobacco or alcoholic drinks product distributed in France would be able to take part in the event under French advertising laws. The only solution w

Event name	6th Coupe d’Europe and 9th Ladies World Cup
Place and dates	Mainfonds, France, 30th July to 2nd August 1998
Type of event	Premier Sporting
Event Director	Alison Odell (GBR)
Deputy Director	Jacques Bernardin (FRA)
Safety Officer	Alain Poulet (FRA) and Michel Achard (FRA)
Jury President	Jacques Soukup (GBR)
Jury Member	Brita Petersen (GER)
Jury Member	Maco Oiwa (JPN)
Sanction Fee	FRF 2500 (CHF 550) Paid
Rules	Approved
Entry Fee	FRF 1500

Event name	Festival of Ballooning Baltic Cup 1998
Place and dates	Sigulda, Latvia, 11th to 17th May 1998
Type of event	Premier Sporting
Event Director	Neil Robertson (GBR)
Deputy Director	Brenda Howard (GBR)
Safety Officer	Ted Moore (GBR)
Jury President	Jacob Burkhard (SUI)
Jury Member	Cees van Helden (NED)
Jury Member	John Grubbstrom (SWE)
Sanction Fee	CHF 500 - extension for payment to 31st March 1998 granted
Rules	Approved
Entry Fee	USD 300

Event name	The White Nights
Place and dates	St. Petersburg, Russia, 22nd to 28th May 1998
Type of event	Premier Fiesta
Event Director	Genadi Oparin (RUS)
Deputy Director	Jerzy Czerniawski (POL)
Safety Officer	Masashi Kakuda (JPN)
Jury President	N/A
Jury Member	N/A
Jury Member	N/A
Sanction Fee	CHF 500 Paid
Rules	N/A
Entry Fee	None

Event name	7th Akwawit Balloon Cup
Place and dates	Leszno, Poland, 16th to 20th September 1998
Type of event	Premier Sporting
Event Director	Jacques Bernardin (FRA)
Deputy Director	Don Cameron (GBR)
Safety Officer	Jean Sax (BEL)
Jury President	Arnost Honig (CZE)
Jury Member	Risto Jalava (FIN)
Jury Member	Sandor Hidas (HUN)
Sanction Fee	CHF 500 Paid
Rules	Approved
Entry Fee	USD 200

Event name	3rd European Hot Air Airship Championship
Place and dates	Warstein, Germany, dates to be advised
Type of event	Category 1
Event Director	Jens Petersen (GER)
Deputy Director	To be advised
Safety Officer	Walter Muller (GER)
Jury President	To be advised
Jury Member	To be advised
Jury Member	To be advised
Sanction Fee	CHF 1500 To be paid in 1999
Rules	To be approved in 1999
Entry fee	DEM 1000

Event name	12th European Hot Air Balloon Championship
Place and dates	Luxembourg, 3rd to 12th August (preferred)
Type of event	Category 1
Event Director	Claude Sauber (LUX)
Deputy Director	To be announced
Safety Officer	To be announced
Jury President	To be announced
Jury Member	To be announced
Jury Member	To be announced
Sanction Fee	CHF 1000 to be paid in 2000
Rules	To be submitted in 2000
Entry Fee	LUF 6000

36. FUTURE SANCTIONED EVENTS

37. AWARD OF MONTGOLFIER DIPLOMAS

b) BEST PERFORMANCE - GAS - no nominations

c) BEST PERFORMANCE - ROZIER - no nominations

d) CONTRIBUTION TO THE SPORT - Awarded to Mark Sullivan (USA)

38. AWARD OF SANTOS DUMONT GOLD AIRSHIP MEDAL

39. NOMINATIONS FOR FAI AIR SPORTS MEDAL

40. HALL OF FAME

Mr. Don Cameron (GBR)
Mr. Sabu Ichiyoshi (JPN)
Mr. Jean Sax (BEL)

41. ELECTION OF CIA OFFICERS

2. Vice Presidents
There were 8 candidates for the 3 posts - Hans Akerstedt (SWE), Jacob Burkard (SUI), Mathijus de Bruijn (NED), Marcus Haggeney (GER), Garry Lockyer (CAN), Tom Miklousic (CRO), Jean Sax (BEL), and Darryl Stuart (AUS)

Marcus Haggeney (GER) was elected 1st Vice President
Mathijs de Bruijn (NED) was elected 2nd Vice President
Hans Akerstedt (SWE) was elected 3rd Vice President

3. Secretary Mr. Neil Robertson (GBR) was elected Secretary by acclamation.

42. ELECTION OF SUBCOMMITTEE AND WORKING GROUP MEMBERS

SUBCOMMITTEES	WORKING GROUPS
RECORDS REVIEW SUBCOMMITTEE
Karl Stefan (USA) Chairman
Don Cameron (GBR)
Hans Akerstedt (SWE)
Sabu Ichiyoshi (JPN)
Norman Pritchard (GBR)
Hans Huber (GER)
OBSERVER SUBCOMMITTEE
Ron Wiseman (USA) Chairman
Rutger Coucke (NED)
Sheona Webster (AUS)
Donna MacTavish (USA)
Anita Noguera (ESP)
PR & DEVELOPMENT SUBCOMMITTEE	WORLD AIR GAMES WORKING GROUP
Darryl Stuart (AUS) Chairman	Neil Robertson (GBR) Chairman
Stella Roux Devillas (FRA)	Counterpart from host country
Koos Grobbelaar (RSA)	Event director(s) when appointed
Marcus Haggeney (GER)	Media/PR expert
Becky Pope (USA)	CIA Vice-President
	EVENT PLANNING ADVISORY SERVICE
	Stella Roux Devillas (FRA) Chairperson
	Neil Robertson (GBR)
	Jerzy Czerniawski (POL)
	Sabu Ichiyoshi (JPN)
	LOGO AND PRODUCTS WORKING GROUP
	Becky Pope (USA) Chairperson
	Koos Grobbelaar (RSA)
	Rutger Coucke (NED)
	LTA EDUCATION WORKING GROUP
	Marcus Haggeney (GER) Chairman
	Thomas Hora (GER)
	Tina Reeves (USA)
	Alex Nagorski (CAN)
	Tom Miklousic (CRO)
	Martine Besnainou (FRA)
RULES SUBCOMMITTEE	AX WORKING GROUP
Les Purfield (GBR) Chairman	Les Purfield (GBR) Chairman
Mark Sullivan (USA) AA/AM	Mathijs de Bruijn (NED)
Les Purfield (GBR) AX	Jacques Bernardin (FRA)
Neil Robertson (GBR) BX	Uwe Schneider (GER)
Masashi Kakuda (JPN) Scoring	Sid Cutter (USA)
Don Cameron (GBR) S, B-L & SC
	AA/AM WORKING GROUP
	Mark Sullivan (USA) Chairman
	David Levin (USA)
	Don Cameron (GBR)
	Jo Starkbaum (AUT)
	Marcus Haggeney (GER)
	BX WORKING GROUP
	Neil Robertson (GBR) Chairman
	Les Purfield (GBR)
	Garry Lockyer (CAN)
	STATUTES, BY-LAWS & SPORTING CODE
	Don Cameron (GBR) Chairman
	Jean-Claude Weber (LUX)
	Hans Akerstedt (SWE)
	Jacob Burkard (SUI)
	Frederick Moizard (FRA)
	SCORING WORKING GROUP
	Masashi Kakuda (JPN) Chairman
	Bengt Stener (SWE)
	Mathijs de Bruijn (NED)
	Darryl Stuart (AUS)
	Olivier Roux Devillas (FRA)
SAFETY SUBCOMMITTEE
Bengt Stener (SWE)
Jean Sax (BEL)
Koos Grobbelaar (RSA)
Garry Lockyer (CAN)
Maco Oiwa (JPN)
JURY BOARD
Hans Akerstedt (SWE) Chairman
Masashi Kakuda (JPN)
Les Purfield (GBR)
Jean-Claude Weber (LUX)
Alex Nagorski (CAN)

44. CASI REPRESENTATIVE

45. FAI AEROSPACE EDUCATION COMMISSION - Appendix 9

46. FAI MEDICO-PHYSIOLOGICAL COMMISSION

47. FAI ENVIRONMENTAL COMMISSION - Appendix 10

48. DATE AND PLACE OF NEXT MEETING

49. ADJOURNMENT OF MEETING

LIST OF APPENDICES

2. Jury Board Report

3. Observer Subcommittee Report

4. PR and Development Subcommittee Report

5. Records Review Subcommittee Report

6. Rules Subcommittee Report

7. Safety Subcommittee Report

8. EPAS Motion

9. FAI Aerospace Commission Report

10. FAI Environmental Commission Report

LIST OF ATTACHMENTS

2. Summary of Statistics and Annual return for 1997

3. List of records for 1997

4. Points for action

5. Jurors for 1998 Events

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