CIA President, Jean-Claude Weber, welcomed Delegates and thanked Subcommittee and Working Group members for their work during the past year.

He then welcomed guests – FAI Secretary General Max Bishop, and Mr Patrice ISELI, Director of Sport for the City of Lausanne who addressed the meeting.

Thanks to the City of Lausanne, the Olympic Museum and the FAI for the meeting arrangements and the efficient help of Max Bishop and the FAI office personnel.

Thanks to all CIA members, especially SC and WG members, and to our interim secretary

The Plenary Meeting then commenced with a moment of silence in respect of the following recently departed member of the ballooning community, especially:

Diego Criado del Rey - Spain
Arthur Westworth - South Africa
Norman Pritchard - United Kingdom

Apologies for absence were received from:

Jean Sax, Belgium; Philippe de Cock, Belgium; Tom Mikloušic, Croatia; Michael Klingberg, Norway; Juraj Brezan, Slovak Republic; Branko Ambrozic, Slovenia

The Secretary called the roll and established that there were 26 voting members present plus 4 valid Proxies, making 30 votes in total, being sufficient for a Quorum (IR 3.2.3).

Special welcome to new delegates and alternate delegates:

Rudy Paenen (Belgium) – substituting for delegates
Christoffer Mundt (Denmark)
Sung-Gil Jin (Korea)
Jung-Ho Huh (Korea) – Alternate
Felicity Clegg (South Africa)

5 PROXIES

Norway to Sweden.
Slovak Republic to Czech Republic
Bulgaria to Brazil
Lithuania to Poland

Delegates were reminded that the agenda order would be established by the President (IR 3.6.1).

Delegates were reminded of the procedures in respect of:
Motions (IR 3.7)
Rules of Debate (IR 3.8)

Max Bishop (FAI) and Nicole Haggeney were nominated as the Counting Committee (IR 3.11.4)

The Delegates were reminded of the CIA Policy Documents in force for the meeting.

6.5. NEW BUSINESS

There was no New Business

The number of votes required to achieve an Absolute Majority was declared as 16.

The number of votes required for a New Motion (2/3 Majority) was declared as 20.

Announced that numbers for the absolute and two-thirds majorities and that these numbers will only change as a result of delegates arriving late or leaving early who formally notify the chair.

The Chair announced that the procedure to be adopted for the nomination of President, Vice Presidents and Secretary would be that; nominations should be submitted to the counting committee (Max Bishop) by 0900 on Saturday 12^th March 2005. The election would then be as set out in the CIA Internal Regulations.

Code applies to the CIA meeting. CIA members concerned should declare their respective conflict of interest to the FAI General Secretary.

Japan requested to have their name removed from the list of possible hosts for the 2006 CIA Conference.

On a motion from the Chair the Minutes were approved unanimously

The Chair stated that Subcommittee actions would be taken during the Subcommittee Reports.

The Chair reported on the actions taken by the Bureau in the previous 12 months.

The President gave an outline of the report published with the Agenda. It was highlighted that Vert Pomme has been appointed as a marketing group for the FAI.

There were no questions about the report.

FAI Secretary General Max Bishop gave a report on FAI activities in 2004 and the business of the 2004 FAI General Conference.

The CIA President, Jean-Claude Weber, was elected as the FAI Statutes Working Group Chairman.

11. REPORTS FROM CASI REPRESENTITIVE

There was not CASI meeting in 2004. The next meeting is on May 20, 2005

The proposal for a new S1 bidding process as published in 2004 and studied for the last year was discussed in terms of the effect on sanction applications before the plenary this year. The motion regarding the process was split into two separate motions and was tabled for approval under the Rules Subcommittee agenda item.

The Delegates from the countries in attendance presented their reports to the meeting.

14.1 JURY BOARD MOTIONS to the CIA PLENARY

Hans Akerstedt reported on the work of the Jury Board.

14.1 JURY BOARD MOTIONS to the CIA PLENARY Cont.

Motion 2. That Jury Handbook, appendix C, paragraph 2, Requirements, end of line 4 is changed to:

…and produce evidence showing experience in hearing a protest as a Juror, Event Director,

Steward or Juror Trainee.

Motion Sweden/Netherlands approved unanimously

On a motion from the Chair the Report was approved unanimously

Martine Besnaineau reported on the work of the Subcommittee.

Organisers or Pilots must provide insurance for Officials (third party) for the duration of the event, driving (in and out the car) and ballooning (in and out the balloon) and give the official proof of insurance before the general meeting.

There was considerable discussion on the benefits, disadvantages and implications of forcing organizers and pilots obtaining additional insurance and it was felt that individuals travel insurance would cover accidents.

Motion lost

Motion 2: Change the Observer Subcommittee name to Officials Subcommittee

Motion approved unanimously

On a motion from the Chair the Report was approved unanimously

Pat Brake (USA) reported on the work of the PR and Development Subcommittee.

New FAI and CIA logos are available to delegates and sanctioned event organizers through email requests to the FAI Office but access will not be totally open to anyone.

On a motion from the Chair the report was approved unanimously

Alex Nagorski (CAN) reported on the work of the Event Planning and Advisory Service.

Motion 1: Attachment 4

The CIA Plenary adopt the "Protocol for FAI and CIA Sanctioned Events" document as an Advisory Document.

An amendment was proposed for the national anthems of the top three finishers to be played at the closing ceremonies. (item 5.4.2)

Motion 2:

Approval of the FAI First Category Event Sanction Procedures was deferred to discussion and voting in the Rules Subcommittee.

Event sanction applications will be presented later in the Plenary agenda.

On a motion from the Chair the Report was approved unanimously

18. REPORT OF THE RECORDS REVIEW SUBCOMMITTEE           Appendix 6

Hans Åkerstedt (SWE) gave a verbal report on the activities of the Subcommittee during the year.

Motion.1:
Sporting Code Section 1 Paragraph 4.8, "gain of altitude" be replaced by "gain of height above take-off position" to be introduced at next printing of SC Sec 1 in 2008.

Motion approved unanimously

Motion 2:

To add in Sporting Code Section 1 Paragraph 8.2.1.1. that:

"Three gold performances will qualify for a silver badge." to be implemented immediately.

Voting: 29 for, 1 against, no abstentions – motion carried by an absolute majority

On a motion from the Chair the Report was approved unanimously

Bengt Stener (SWE) reported on the work of the Safety Subcommittee

19.1 Aluminium propane cylinder testing in Germany documents and certificate     Attachment 5

On a motion from the Chair the Report was approved unanimously

20. REPORT OF THE COMPETITORS SUBCOMMITTEE          Appendix 8

Alan Blount (USA) reported on the work of the Competitors Subcommittee.

For sake of clarity it was agreed to split Motion 1 into two parts: 1a and 1b.

Motion 1a: During the bid process, organizers shall clearly define which promises or stipends can be guaranteed and which are still under investigation or under negotiation. EPAS shall draw up this list and distribute it at the time the bid is put to the CIA for consideration. Any conditions attached to these items shall also be presented at this time.

Motion 1b: During the bid process, where stipends are promised by an organizer, the organizer shall state a cash value that is a guaranteed alternative for competitors to receive in place of that product or service.

Motion 2: EPAS are to adjust the event agreement to include a section covering stipends that clearly commits the organizer to those items that they have promised. Any conditions attached to those items should also be recorded in the agreement.

Motion 3: The Organizer shall agree in the bid contract to provide transport and insurance in a timely fashion for any traveling Trophy, if necessary, from the defending champion to the current championship and then from the championship to the new champion’s home.

Motion 4: To ensure a good level of competition, organizers presenting a bid shall include a letter from the relevant Civil Aviation organization outlining the agreed airspace restrictions, maximum and minimum altitudes in relation to the proposed competition area. The maximum altitude should be in excess of 6000ft AGL.

On a motion from the Chair the CSC report was approved unanimously

21. REPORT OF THE RULES SUBCOMMITTEE     Appendix 9

Masashi Kakuda (JAP) reported on the work of the Rules Subcommittee:

There was no BX Working Group meeting and the Rules Subcommittee recommended the WG be suspended until activity was resumed. Later in the Plenary meeting there was discussion of activity in the near future and the BX Working Group was re-instated to active status under a new chairman.

Motion 1:

Adopt the proposal for a new Bidding Process for Category 1 Events, as presented to the CIA Plenary meeting in March 2004 (agenda 2005 item # 12, appendix 8), and amend the Sporting Code Section One accordingly with immediate effect.

(During the discussion of Motion 1 it was decided to split it into two separate motions since there was general agreement on the motion but not on the implementation date. The result was motions 1a and 1b with a follow up motion of 1c to set the implementation date. There was unanimous agreement to split the motion)

Motion 1a:

Adopt the proposal for a new Bidding Process for Category 1 Events, as presented to the CIA Plenary meeting in March 2004 (agenda 2005 item # 12, appendix 8), and amend the Sporting Code Section One accordingly.

Motion 1b:

New Bidding Process for Category 1 events to take immediate effect.

Motion 1c:

New Bidding Process for Category 1 events to take effect immediately after the 2005 Plenary.

Motion approved unanimously

Motion 2:

The CIA President shall ask the FAI President to include the following proposal in the FAI 2005 General Conference Agenda:

The FAI General Conference to adapt the FAI By-Laws to allow the Montgolfier Diploma to be awarded to the same individual more than once, but not In the same category..

Motion 3:

The Plenary to decide that the motions 4 to 6 and the amended S1 paragraphs 2.1.1.5, 8.2.1.2, 8.2.1.3, as passed by the Plenary in 2004 and as outlined in the S1 Amendment Working Document (issue 2005/2), shall come into force with immediate effect.

(AA-WG recommendations)

Motion 4

That the MER of Gordon Bennett, version 2005, "Item 3" of AA-WG report be approved.

Motion approved unanimously

Motion 5

That the rules of 49th Gordon Bennett, Event Director and Safety Officer, Helium and Hydrogen, "Item 4" of AA-WG report be approved.

Motion approved unanimously

Motion 6

That the AA-MER changes "Item 5" of AA-WG report be approved.

(Scoring WG recommendations)

Motion approved unanimously

Motion 7

That the changes to the COH be approved.

Motion approved unanimously

Motion 8

That the status of COH be changed to a mandatory document, be approved.

(AX-WG recommendations)

Motion 9

That the rules for the following Category 1 & Sporting Events be approved.

European Championship                              Hungary
Mobilux Trophy 2005                                  Luxembourg
2005 Motegi International Championship   Japan
Coupe d’Europe and Ladies World Cup     France

(Coupe d"Euope rules to be reviewed by AX WG with final approval by Bureau)

Motion approved unanimously

Motion 10

That the AX MER rule changes "Item 3 on AX report" be approved.

Motion approved unanimously

Motion 11

That the AX MERG rules changes "Item 4 on AX report" be approved.

On a motion from the Chair the Report was approved unanimously

22. REPORT OF THE WORLD AIR GAMES WORKING GROUP

Jean-Claude Weber (LUX) reported on the work of the WAG Working Group:

Although there is no formal effort to organize the Games there are still discussions on how to organize a smaller version on the Games.

The WAG Working Group will continue and wait for further news from the FAI.
Alex Nagorski will continue his role as WAG Liaison Officer

On a motion from the Chair the Report was approved unanimously

Motion approved unanimously

Recommendation: The Tracking Working Group will continually update the "Guidelines for the Use of GPS Loggers in Ballooning Competition". This document is a current summary of the knowledge and experience in the field of GPS LOGGING and GPS TRACKING. The Tracking Working Group encourages the reading and use of the described procedures especially for organisers, since some of the pitfalls can be avoided by learning from earlier experience. The Tracking WG is open to further input and operational experience reports from usage of GPS LOGGING and GPS TRACKING worldwide.

On a motion from the Chair the Report was approved unanimously

25. FAI TECHNICAL COMMISSIONS

a) FAI Medico-Physiological Commission (CIMP)         Appendix 12

David Bareford (GBR) presented a verbal report and Max Bishop informed the delegates on the availability of band drug information is available on the WADA Web site. A report of the Commission meeting has been attached.

b) FAI Aerospace Education Commission

No report received

c) FAI Environmental Commission

No report received, but a report from the FAI Environmental Commission is available on the FAI Website.

d) FAI Simulated Flying Commission

Masashi Kakuda (JPN) gave a verbal report.

e) Europe Air Sports         Appendix 13

Hans Åkerstedt (SWE) reported on the recent EAS Meetings during the year.
Hans also informed the Plenary that he would only serve on EAS for one more year.

Motion:
The CIA contribute 1000 Euro in 2005 to support European Air Sport.

Voting: 27 for,1- abstained, 0 against, motion carried by absolute majority

Nominations for Commission representatives for 2005

FAI Medico-Physiological Commission	David Bareford (GBR)
FAI Aerospace Education Commission Bureau	Member TBD
FAI Environmental Commission Bureau	Member TBD
FAI Simulated Flying Commission	Masashi Kakuda (JPN)
Europe Air Sports	Hans Åkerstedt (SWE)
CIA Representative to CASI	Jean Claude Weber (LUX)

Reports approved and nominees elected unanimously

26. ELECTION OF SUBCOMMITTEE CHAIRMEN

There being no other nominations from the floor the following were elected as Chairmen of the CIA Subcommittees for 2004 by acclamation:

SUBCOMMITTEE	CHAIRMAN
Jury Board	Hans Åkerstedt (SWE)
Officials	Martine Besnainou (FRA)
PR & Development	Pat Brake (USA)
Record Review	Karl Stefan (USA)
Rules	Masashi Kakuda (JPN)
Safety	Bengt Stener (SWE)
EPAS	Alex Nagorski (CAN)
Competitor	Alan Blount (USA)
WAG Working Group	Ex-officio Jean-Claude Weber (President)
Tracking Working Group	Claude Weber(LUX)
CIA Structure Working Group	Alex Nagorski (CAN).

On a motion from the Chair the Subcommittee Chairs were approved unanimously

Verbal report presented by Masashi Kakuda (JPN)

Approved unanimously

Event name: 2005MOTEGI Hot Air Balloon International Championship

Approved unanimously

Approved unanimously

28.3 CIA SPORTING EVENT APPLICATIONS FOR APPROVAL

Approved unanimously

a) 2006 World Gas Championship
    World Rozier Championship
    World Hot Air Airship Championship

b) 2007 N. American Hot Air Balloon Championship
    Pacific Hot Air Balloon Championship
    South American Championship
    European Hot Air Airship Championship

c) 2008 World Gas Championship
    World Rozier Championship
    World Hot Air Airship Championship

d) 2009 European Hot Air Balloon Championship
    N. American Hot Air Balloon Championship
    Pacific Hot Air Balloon Championship
    South American Championship
    European Hot Air Airship Championship

e) 2010 World Hot Air Balloon Championship
    World Gas Championship
    World Rozier Championship
    World Hot Air Airship Championship

f) 2011 European Hot Air Balloon Championship
    N. American Hot Air Balloon Championship
    Pacific Hot Air Balloon Championship
    South American Championship
    European Hot Air Airship Championship

Having agreed by a unanimous vote to make an award, the Plenary decided that Markus Pieper (GER) should receive the Montgolfier Diploma for Best Performance – Hot Air Balloons for 2004.

b)     Best Performance – Gas Balloons: There were 2 nominations

Having agreed by a unanimous vote to make an award, the Plenary decided that Mark Sullivan (USA) should receive the Montgolfier Diploma for Best Performance – Gas Balloons for 2004.

c)     Best Performance – Rozier Balloons: There no nominations

d)     Contribution to the Sport: There were 3 nomination

Having agreed by a unanimous vote to make an award, the Plenary decided that Arnost Hönig (CZE) should receive the Montgolfier Diploma for Contribution to the Sport for 2004.

There were two nominations for the Santos Dumont Gold Airship Medal but one was withdrawn at the Plenary.

Having agreed by a unanimous vote to make an award, the Plenary decided that David Hempleman-Adams (GBR) should receive the Santos Dumont Gold Airship Medal for 2004.

32. FAI AIR SPORTS MEDAL

As information it was noted the FAI Air Sports Medal was awarded to: Tony Pinner (GBR) and Stanislaw Federov (RUS).

33. CIA HALL OF FAME

The President gave a report on the CIA Hall of Fame. The Hall of Fame Committee has accepted the nomination of Norman Pritchard (GBR) but decided not to accept another one that did not have a CV attached.

In addition to the CIA President (whom has an automatic place) the following were nominated as the members of the Hall of Fame Selection Committee for 2004:

Hans Åkerstedt (SWE), Sabu Ichiyoshi (JPN) and Jean Sax (BEL)

Accepted unanimously

a. President

Jean-Claude Weber (LUX) was elected President by acclamation.

b. 1^st Vice President

There were 3 candidates for the post – Hans Åkerstedt (SWE),

Mark Sullivan (USA) and Uwe Schneider (GER).

Hans Åkerstedt (SWE) was elected 1^st Vice President

c. 2^nd and 3^rd Vice Presidents

There were 4 candidates for the 2 posts – Mark Sullivan (USA) Uwe Schneider (GER)

Mark Sullivan (USA) was elected 2^nd Vice President

Uwe Schneider (GER) was elected 3^rd Vice President

d. Secretary

Alex Nagorski (CAN) was elected Secretary by acclamation.