Apologies for absence were received from:

4.2    Attendees

The Secretary called the roll and established that there were 25 voting members present and no proxies, making 25 votes in total, being sufficient for a Quorum (IR 3.2.3).

Special welcome to new delegates and alternate delegates:

• Australia - Steve IRELAND
• Austria - Hubert KUSTERNIGG
• Canada - Garry LOCKYER
• Italy - Donnatella RICCI
• Russia - Stanislaw FUODOROFF
• Turkey - Yücel AKYOL

5.    PROXIES

• No Proxies

6. ANNOUNCEMENTS

Delegates were reminded that the agenda order would be established by the President (IR 3.6.1).

6.2. REVIEW OF PROCEDURES

Delegates were reminded of the procedures in respect of:

Motions (IR 3.7)

Rules of Debate (IR 3.8)

Max Bishop (FAI) and Jean-Marc Badan (FAI) were nominated as the Counting Committee (IR 3.11.4)

The Delegates were reminded of the CIA Policy Documents in force for the meeting.

There was a motion regarding the Gordon Bennett dates by Belgium.

The number of votes required to achieve an Absolute Majority was declared as 13.

The number of votes required for a New Motion (2/3 Majority) was declared as 17.

Announced that numbers for the absolute and two-thirds majorities and that these numbers will only change as a result of delegates arriving late or leaving early who formally notify the chair.

The Chair announced that the procedure to be adopted for the nomination of President, Vice Presidents and Secretary would be that; nominations should be submitted to the counting committee (Max Bishop) by 0900 on Saturday 10th March 2007.  The election would then be set out in the CIA Internal Regulations.

7.    MINUTES OF THE 2006 PLENARY MEETING

7.1   Motion: The Minutes of the 2006 Plenary meeting be approved:

Motion from Chair, Seconded by USA

The Chair stated that Subcommittee actions would be taken during the Subcommittee Reports.

8.    CIA BUREAU ACTIONS                     Appendix 1

The Chair reported on the actions taken by the Bureau in the previous 12 months.

9.    FAI AIR SPORT COMMISSION PRESIDENTS MEETING 

SUMMARY OF DECISIONS OF THE AIR SPORT COMMISSION PRESIDENTS’ GROUP – TUESDAY  24  OCTOBER 2006 MARRIOTT HOTEL, SANTIAGO

1.                  World Air Games 2009 - report on TSE consultancy; arrangements for launch of bidding process;

                 project management arrangements.

·                 CIA competitions do not fit into the proposed format

·                 CIA supports WAG and will contribute to the FAI effort in organising a SHOW type event

·                 JC proposal to have the GC pass a resolution directing the ASC to adopt the new format

·                 Bidding process to start immediately after this GC and to end on June 1^st 2007

·                 Selection Committee will comprise 5 ASC presidents

2.                  Progress  Report on Cooperation with Mr Peter Newport (Air Sports Ltd, New Zealand)

·                 Ongoing contract negotiations with FAI (Newport wishes a 10 year running)

·                 Organiser of the World Air Sports Challenge in NZ

·                 IGC intends to sign a performance agreement to produce the FAI World Series Gliding Series

·         Peter Newport does not wish to enter into agreements with any other ASC without having signed a “rights” contract with FAI

·                 FAI will keep the ASCs informed re. these negotiations

3.                  Internet–Based Decentralized Contests – Report

·                 Ballooning Beta-version will be presented at the GC by Naviter

·                 Check if CIA Tracking WG has been contributing to the development of the Beta-version

·                 Management board has to be set up by FAI

4.                  Global Warming

·                 No necessity to act at present

5.                  Organization of “Air Sports Forum” in General Conference Plenary

·                 ASC contribution to the Forum:

§       Help from NACs to support the ASCs through their delegates

6.                  Use of New Logos (World Records, Championships etc) – Information

·         Presentation of the respective FAI logos to be used for sanctioned FAI Sporting Events, and by the FAI Members

7.                  “FAI Official” Clothing: Proposals, Evaluation of Requirements – Information and Discussion

·         ASC are showing a potential interest to purchase “officials” clothing for their event officials (Jury, Judges, etc.)

8.                  Commissions’ Web Pages: Style, Target Dates  –  Information

·         Standardisation of format and mandatory content should be defined by FAI

9.                  FAI eShop: Situation after 1 year of activity; wishes and needs of Commissions  – Information and Discussion

·         ASC Merchandise available through the e-shop

10.               Systematic Provision  of  Photographs of FAI Championships to Secretariat – Reminder

·         Request from FAI secretariat to have pictures from all sporting events

11.               FAI e-Sporting Licence and FAI central database for Sporting Licences

·         Central database planned to be up and running in spring 2007

·         Financial contribution requested from the ASCs for development and maintenance of the database

·         e-Licence policy needs to be defined by the EB

12.               FAI Media Guide. What is the present status of this FAI project and when can we expect to have the benefit of this FAI service?

·         FAI to move this item up on their priority list

13.               FAI initiatives to assist ASCs in the implementation of FAI Goals/Strategic Plan. What are the ways and means available to the ASCs?

·         Strong message to FAI VPs that they are FAI representatives in their respective countries

14.               After-fact cancellation of FAI sanctioned events, or change of published results. Would it be helpful to have provisions for this in Statutes, By-Laws and Sporting Code, and if yes, what needs to be done?

·         ASC should request FAI to apply SC General Section 4.1.2

15.               Enforcement of Commissions’ Requirements on Event Organizers.

·         Performance bonds should be mandatory to avoid situations

16.               Use of Returns from Media Rights and other External Income.

                 Is a formal understanding needed between the central FAI and Commissions about delivery of service and how this should be funded?

·         All funds generated are to go to FAI. Proportional allocation is decided by the FAI EB

17.               Any other business.

·         FAI agreement with Red-Bull

·         Restructuring effort for Technical Commissions by Peter Sundby

18.               Date and place of next meeting: Saturday June 2, 2007

10.    FAI GENERAL CONFERENCE 

FAI Secretary General, Max Bishop gave a verbal report on FAI activities in 2006 and the business of the 2006 FAI General Conference. Highlights include:

· Details of General Conference published on the FAI Web site

· 5 new FAI members

· There are several new FAI Sporting medals which can be awarded for recognition

11.    REPORTS FROM CASI REPRESENTATIVE

During the October 2006 CASI meeting in Santiago the President was assisted by the French FAI Vice President Martine Besnainou. Although CASI is not very active right now (no meeting minutes published yet), CIA needs to be aware of CASI activities since they are responsible for the Sporting Code General Section.

12.    REPORTS FROM DELEGATES 

Delegates were invited to return the CIA ANNUAL STATISTICS questionnaire to the Secretary so that good information is available on ballooning around the world.

CIA Annual Statistics questionnaire results                 Attachment 4

13.    REPORT OF THE JURY BOARD                          Appendix 2    and    List of Jurors for 2007      

Hans Akerstedt reported on the work of the Jury Board.

The Jury Board requested that ED enforce sanction guidelines and deadlines in order to avoid potential problems with events.

Motion

To approve Marnix Dobbelaere, Belgium and Tomasz Kuchcinski, Poland as Entry level jurors

To approve upgrading of Martine Besnainou, France and Vladimir Karnaukov, Ukraine to Intermediate level jurors:

EVENT JURIES 2007